Four Rivers Unit Secretary

TX-HHSC-DSHS-DFPS

57d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! The Unit Clerk works under the direct supervision of the Unit director. The Unit Clerk will work occasional flex hours as the need arises. The Unit Clerk is responsible for working harmoniously with peers, unit staff and other facility staff at all times. Responsibilities of this position include: • Filing and maintaining client records according to ICF/MR requirements and regulations. • Computing ICF/MR staffing ratios, • Maintaining assigned unit’s virtual client folders up to date. • Typing for professional staff and receptionist duties: • Serving as back-up unit clerk to sister unit.

Requirements

Working knowledge of routine office practices and procedures.
Working knowledge of business English, Spelling, Punctuation, Math.
Skills in operating standard office machines.
Ability to organize materials and activities
Ability to deal with the public and co-workers in a pleasant, effective manner.
Ability to understand and carry out moderately complex oral and written instructions.
Valid Texas Driver’s License is required.
High School diploma or GED equivalent.
Minimum of 3 years work experience in a records/clerical setting.
Experience using a personal computer for inquiry and data entry.

Nice To Haves

Related work experience may substitute for the required education on a year-to-year basis with a maximum substitution of 2 years.
Experience in time keeping and payroll preferred.

Responsibilities

Files reports in Virtual Client Folders to ensure the availability of pertinent information for use by facility staff.
Files reports and forms in client records to ensure the availability of pertinent information for use by facility staff.
Thins client records per facility retention schedule in order to maintain the charts in good condition.
Calculates and maintains unit staffing ratios for use by administration and outside agencies as needed.
Informs supervisor of the receipt of monthly assessment data and monthly filing data from designated unit and facility staff.
Enters monthly assessment data in facility databases in order to track facility compliance with applicable internal and external audits.
Performs other tasks as assigned to maintain client records according to ICF/MR requirements and regulations.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation.