Foundation and Government Relations Coordinator

The Metropolitan Opera•New York, NY

18d•$48,000 - $52,000

About The Position

The Foundation and Government Relations Coordinator is vital to the Metâs cultivation and stewardship of support from foundation and government entities. The coordinator prepares grant reports, assists in writing select solicitations, gathers supplemental materials, maintains solicitation and report calendars, and executes other tasks across the Foundation and Government relations spectrum. The coordinator oversees database records, maintains expense and revenue spreadsheets, manages mailing lists and RSVPs for cultivation events, and interfaces with donors while assisting with ticketing and miscellaneous requests. The coordinator will also provide administrative support to other staff members, as needed.

Requirements

2 or more years of related experience
Undergraduate degree
Meticulous attention to detail is essential
Strong interpersonal and communication skills
Superior writing skills, with the ability craft a narrative using clear, concise, and error-free language
Strong computer skills, including proficiency in Microsoft suite (Word, Excel, Powerpoint); knowledge of Tessitura is preferred

Nice To Haves

Knowledge of opera is preferred but not required

Responsibilities

Support Director, Foundation and Government Relations with drafting grant reports, select proposals, presentations, acknowledgements, and other correspondence for funders.
Coordinate the collection and preparation of supplemental materials and required attachments for funders, working with departments across the Met such as Finance, Education, and Marketing to secure information and ensure accuracy.
Conduct prospect research for general operating support and program-specific funding, focusing on foundations and government entities.
Complete all foundation, government, and special project income booking with Finance Department, and manage contribution tracking and acknowledgements.
Manage solicitation and report tracking spreadsheets.
Prepare documents that support department-wide solicitation, such as overviews of the Laffont Competition, Lindemann Young Artist Development Program, education initiatives, Met Opera Orchestra tour, and the New York Season.
Manage fulfillment of foundation, government, and special project funder benefits, including the annual distribution of benefit packs and other season materials.
Work directly with donors to assist with ticketing exchanges and requests
Be responsible forreviewing all internal marketing pieces circulated for approval, including Season Book, Playbill, Met Titles, Production Cast Sheets, Opera News Broadcast pages, Live in HD and Broadcast Guide, Press Releases, etc.
Manage departmental âStandard Operating Proceduresâ documents.
Utilize Tessitura to create invitation lists for special programs for institutional funders.
Assist with coordinating regular cultivation activities and events, including invitation mailings, confirming guests, vouchering/delivering tickets, making dinner reservations, etc. Be available occasionally to assist with broader development department events such as Patron Weekend and galas.
Manage expense tracking and updating database records.
Provide occasional administrative support to Corporate Relations and Individual Giving teams.