Forms & Records Analyst 3

State of Washington-posted about 1 year ago
Full-time • Entry Level
Remote • Olympia, WA
Executive, Legislative, and Other General Government Support
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The Forms & Records Analyst 3 position at WSDOT is a non-permanent role focused on managing records and forms in compliance with legal obligations, particularly under the Public Records Act. The analyst will lead the Economic Analysis Records Management Project, ensuring proper records retention and transfer in coordination with various stakeholders. This role is essential for maintaining the integrity and confidentiality of records while supporting the agency's operational needs.

  • Manage the records and all forms to be archived and/or destroyed according to agency records retention schedules, confidentiality, laws and regulations.
  • Maintain records management plan, file inventory, and retention schedules to ensure conformance with legal requirements and state and agency or institution standards.
  • Review, determine, and analyze potential applications of electronic, automated, micrographics and/or imaging technology and assist in performing analysis to determine the feasibility and/or benefits of converting information to alternative formats.
  • Manage and organize records in both digital and physical formats.
  • Coordinate records retention, migration, transfer and disposition with appropriate parties, to ensure proper management of records.
  • Maintain the security and confidentiality of records.
  • Ensure proper disposal of records in accordance with retention schedules.
  • Retrieve information for and respond to public and/or other record requests.
  • At least two (2) years of experience in administrative records management or related role.
  • Professional level of knowledge and understanding of records management principles and practices RCW 42.56 - Public Records Act.
  • Demonstrated working knowledge of data protection regulations, compliance and legal requirements related to litigation discovery and public records disclosure.
  • Ability to work independently, with minimal supervision and exercise sound independent judgment.
  • Keen attention to detail and accuracy with ability to properly identify, collect, and document data and information for assessment and analysis.
  • Ability to maneuver record boxes weighing 35-40 pounds, using proper techniques and appropriate tools (e.g. hand truck, carts, pallet jacks) where needed.
  • Advanced knowledge of the State of Washington Public Records Act and litigation discovery processes.
  • Certified Public Records Officer certification through Washington Associate of Public Records Officer Association.
  • Flexible/hybrid remote work options.
  • Paid Leave - up to 25 paid vacation days per year.
  • Tuition Assistance - options for assistance with education expenses, including tuition reimbursement programs.
  • Comprehensive benefits package including various healthcare options and state retirement programs.
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