Food Warehouse Operations Assistant

Salvation Army USA-posted 26 days ago
$24 - $26/Yr
Full-time • Entry Level
Modesto, CA
5,001-10,000 employees
Religious, Grantmaking, Civic, Professional, and Similar Organizations
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The Food Warehouse Admin Coordinator is responsible for overseeing and supporting both administrative and operational functions of The Salvation Army Food Warehouse. This position ensures the efficient intake, organization, and distribution of food and essential goods while providing clerical support, maintaining accurate records, and fostering positive relationships with donors, volunteers, staff, and partner agencies. The role plays a key part in maintaining food safety compliance, warehouse organization, and the seamless operation of all warehouse activities.

  • Provide administrative support for Food Warehouse staff, clients, and partner agencies.
  • Draft, type, and manage routine correspondence, including letters, emails, and memos.
  • Receive, sort, and respond to mail and inquiries.
  • Maintain calendars, schedule appointments, and coordinate communications with Social Services Director, City Coordinators, and warehouse management.
  • Prepare statistical, financial, and donation reports as requested.
  • Perform other administrative tasks as assigned by the Food Warehouse Operations Manager
  • Coordinate intake, inspection, and processing of all incoming food and donations, ensuring compliance with food safety and quality standards.
  • Maintain accurate inventory records for all warehouse stock, donations, and distributions.
  • Schedule and coordinate pick-ups and deliveries with Corps programs and partner agencies.
  • Prepare and organize food orders for distribution, ensuring accuracy and timeliness.
  • Assist with storage management, rotation, and organization of perishable and non-perishable items.
  • Ensure compliance with local health department regulations and food handling procedures.
  • Oversee warehouse cleanliness, organization, and safety, including temperature-controlled units.
  • Coordinate and supervise volunteers for sorting, packing, and distribution activities.
  • Support seasonal or emergency distribution events (e.g., holidays, disaster response).
  • Other related duties as required.
  • Strong organizational, multitasking, and time management skills.
  • Knowledge of food safety, handling, storage, and transportation standards.
  • High school diploma or equivalent required.
  • Minimum of 2 years of experience in warehouse operations, food distribution, inventory management, or related administrative support.
  • Valid California Driver's License with a clean driving record required.
  • Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint) and inventory systems.
  • Excellent interpersonal and communication skills.
  • Ability to work cooperatively with staff, volunteers, donors, and community partners.
  • Professional, cordial, and confidential in all interactions.
  • Self-motivated and able to manage multiple priorities independently.
  • Ability to lift up to 25 lbs
  • Experience in a nonprofit, food bank, or similar setting preferred.
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