Food & Beverage Coordinator

Cypress Village•Sun City Center, FL

2d•$19

About The Position

This position is approximately 85% administrative/data entry and 15% operational support, with occasional after-hours availability to support catering events and special functions. As our Food & Beverage Coordinator, you are the organizational backbone of the department. You’ll support food service, catering, and leadership through accurate financial tracking, calendar management, and hands-on event support — all in a community where hospitality and teamwork truly matter.

Requirements

High school diploma or equivalent required.
Experience in food & beverage, hospitality, administration, or finance preferred.
Highly organized, detail-oriented, and comfortable with data entry and deadlines.
Strong communication skills and a team-first mindset.
Comfortable using spreadsheets, calendars, and invoicing systems.

Nice To Haves

Senior living or healthcare experience is a plus, but not required.

Responsibilities

Process, code, and track all Food & Beverage invoices accurately and on time.
Manage departmental accruals and enter financial data into community spend-down systems.
Collaborate weekly with Food & Beverage leadership to review spending, trends, and accuracy.
Create invoices for all catering events, including interdepartmental and external revenue events.
Maintain organized financial documentation to support audits and reporting.
Own and maintain the master catering calendar for all Food & Beverage events.
Attend weekly departmental calendar meetings to align timelines, staffing, and event execution.
Attend monthly community calendar meetings to ensure department-wide alignment.
Upload, print, and distribute function sheets so teams are prepared and informed.
Communicate event updates, changes, and special requirements clearly to all stakeholders.
Provide on-site support at catering events, including hosting and service assistance.
Support dining room or grille operations during busy periods or special events.
Assist with event setup, flow, and breakdown to ensure a polished experience.
Provide occasional after-hours support for evening or special catering events as needed.