Food & Beverage Coordinator
About The Position
At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting. The Food & Beverage Coordinator provides comprehensive administrative and operational support to the Director of Food & Beverage, Managers, and Chefs while also serving as an on-floor hospitality presence within the restaurant. This is a hybrid position: approximately three days per week dedicated to coordination and administrative functions, and two days per week supporting restaurant operations as a host and guest services liaison. This role is ideal for a polished hospitality professional who thrives both behind the scenes and in direct guest-facing service within a refined luxury environment.
Requirements
- Fluent in English (written and verbal)
- Ability to draft professional correspondence and reports
- Strong interpersonal and presentation skills
- Ability to respond effectively to managers, guests, and team members
- Basic math proficiency
- Ability to calculate percentages and assist with cost breakdowns
- Proficiency in Microsoft Office Suite
- Ability to alternate between standing, walking, and sitting
- Frequent typing and computer use
- Occasional lifting up to 15 lbs.
- Ability to navigate stairs
- Continuous communication in person and by phone
- Visual acuity for reviewing reports and menus
Nice To Haves
- AA or BA degree preferred
- 1–2 years of experience in office administration and/or Food & Beverage preferred
- Experience with OpenTable preferred
- Familiarity with shared drive systems and inventory platforms preferred
Responsibilities
- Foster positive, collaborative relationships with departments interacting with Food & Beverage.
- Model professionalism and maintain a positive, solution-oriented attitude.
- Demonstrate flexibility, strong communication skills, and sound judgment.
- Take accountability for actions and proactively pursue continuous improvement.
- Exhibit high energy and initiative.
- Serve as a role model for Meadowood’s mission, vision, and core service standards.
- Provide administrative support to the Director of F&B, Managers, and Chefs.
- Record and distribute F&B meeting minutes.
- Liaison with Purchasing to follow up on pending items.
- Create one-page “Run of Show” summaries with cost breakdowns for special events.
- Respond to telephone and email inquiries within 24 hours.
- Handle special client requests professionally and discreetly.
- Ensure requested written materials are sent within 24 hours.
- Maintain and update guest profiles in OpenTable, including dietary restrictions, allergies, preferences, and special occasions.
- Coordinate menu deadlines, editing, revisions, and printing.
- Manage menu revision workflow from Chef submission through final approval and printing.
- Maintain menu par levels for operational needs.
- Update wine lists and maintain accurate shared drive documentation.
- Assist with allergy matrices and menu descriptions.
- Order office, restaurant, kitchen, and uniform supplies as directed.
- Assist with spreadsheets and inventory data entry.
- Coordinate holiday reservations and confirm guest menu selections.
- Redirect emails appropriately when out of office.
- Accept additional assignments from Management as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
