FLS Program Administrative Assistant

Allied Universal • Washington, DC

113d • $66,539

About The Position

The Security Systems Specialist is responsible for the support of all physical security systems including access control, CCTV operations, and dedicated alarm systems on a global wide spectrum. This position will also serve as the point of contact for training users to operate the access control, CCTV, and alarm systems.

Requirements

• High School Diploma or equivalent, associate's degree a plus.
• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus.
• Past administrative experience or tenure in an office setting a plus.
• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Familiarity with standard office platforms, such as Microsoft Office.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record keeping.
• Written communication skills.
• Time management, multitasking, and flexibility.
• Organizational skills.
• Accuracy and attention to detail.
• Interpersonal skills, professional and courteous demeanor.
• Ability to work well under pressure and navigate multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.
• Must possess a valid driver's license if driving a company-owned vehicle.
• Must be able to work flexible hours outside of the normal working hours.

Nice To Haves

• Demonstrates strong written and oral communications skills.
• Ability to conceptualize and analyze problems, and provide solutions clearly and concisely.
• Self-motivated, possess strong initiative and follow-through abilities.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls and direct callers to appropriate personnel.
• Schedule meetings and sign for incoming packages.
• Assist clients and other FLS team members.
• Respond to emails and other digital queries and correspondence.
• Manage calendars for Fire Life Safety team.
• Draft and edit emails, reports, and other documents.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software to create and edit documents.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Work with maintenance staff and outside vendors to ensure office equipment is in good working order.
• Research as requested and compile and summarize information for reports or presentations.
• Work closely with other administrative staff and support other colleagues as needed.
• Work with sensitive information with discretion to maintain confidentiality and security.
• Ensure that deadlines are met and adapt to changing priorities.
• Present a positive and professional image for the organization.

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance.
• Enrollment in our company's 401(k) plan, subject to eligibility requirements.
• Eight paid holidays annually.
• Five sick days and four personal days.
• Vacation time offered at an accrual rate of 3.08 hours biweekly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED