TWDB - 26-42: Flood Planning Contract Coordinator (Contract Specialist II-III)

Texas Water Development Board (TWDB) • Austin, TX

7d • $4,900 - $5,477 • Onsite

About The Position

The Contract Specialist will be an integral member of their division, partnering with subject matter experts and technical reviewers within the division, as well as contract specialists and staff in other TWDB program areas.

Performs complex (journey-level) to highly complex (senior-level) contract management work developing, managing, and monitoring contracts and other agreements. Work involves developing and evaluating contracts, contract amendments, and other agreements, as required. May provide guidance to others. Works under general to limited supervision with moderate to considerable latitude for the use of initiative and independent judgement. Reports to the Manager of the Flood Management Evaluation Department.

Requirements

• Graduation from an accredited four-year college or university with a bachelor's degree in Business Administration or a related field.
• Contract Specialist II: Two years of relevant work experience in contract development, management, or evaluation, or in work requiring similar skills.
• Contract Specialist III: Five years of relevant work experience in contract development, management, or evaluation or in work requiring similar skills.
• Certification as a Certified Texas Contract Manager (CTCM) OR ability to obtain certification within six months after hire date.
• Relevant education and experience can be substituted on a year-for-year basis.
• Ability to meet agency in-office requirements.

Nice To Haves

• Certified Texas Contract Developer (CTCD).
• Work experience with a government organization, preferably with a State of Texas agency.
• Familiarity with TWDB agency programs, policies, and procedures.
• Contracting experience for the State of Texas or other governmental entity using the Centralized Accounting and Payroll/Personnel System (CAPPS).
• Experience with State and/or Federal grants and grant programs.
• Knowledge of state and federal contracting regulations and procurement rules, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices, and of policies and procedures of contract management.

Responsibilities

• Manages all aspects of administration of a portfolio of contracts and other agreements for the Flood Planning Division, Flood Management Evaluation (FME) for small communities’ program in particular, including developing solicitations, evaluating bids, developing contracts, reviewing payment requests, processing amendments, coordinating risk assessments, and closing out contracts.
• Supports all aspects of administration of a portfolio of contracts and other agreements for the Flood Planning Division, including developing solicitations, evaluating bids, developing contracts, reviewing payment requests, processing amendments, coordinating risk assessments, and closing out contracts, as needed.
• Works with division staff to develop solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
• Collaborates with division staff and other agency contract specialists, finance staff, and legal counsel to approach, understand, and resolve contract-related issues.
• Serves as the primary point of contact with contractors and agency staff for all issues related to contract management and compliance issues.
• Ensures that contract documentation is developed, processed, and executed in a timely and efficient manner.
• Acts a liaison closely with division staff and other agency departments, as appropriate, keeping them fully informed on progress.
• Coordinates risk assessments for contract monitoring and for overall contract activities within the division.
• Initiates contracts according to agency policy, including creating requisitions in CAPPS (Centralized Accounting and Payroll/Personnel System) to encumber contract funds.
• Facilitates and coordinates internal and external contract-related meetings, such as meetings for initial project kick-off, contract progress, stakeholder meetings, and evaluation scoring.
• Monitors and/or tracks contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
• Evaluates expenditure data and makes projections to ensure appropriate use of funds.
• Complies with purchasing policies and regulations and ensures agency and state procurement procedures are followed in all procurements.
• Monitors legal and regulatory requirements pertaining to contracting.
• May recommend changes and update solicitation and contract boilerplate documents and other contract-related documents.
• May recommend cancellation of contracts based on performance.
• May assist with developing contract administration policies and procedures.
• May train others.
• Assists with special projects as assigned.
• Assists with maintaining master hard copies and electronic copies of TWDB personnel information, policies, procedures, guidelines, checklists, forms and reference materials.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Benefits

• competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees