Floating Assistant - NY
About The Position
Buchwald is seeking an eager & motivated entry-level Floater Assistant to join our Mailroom. Our Mailroom team is the foundation of our agency and is a vital part of our company’s culture. This opportunity is currently available in-person, in our New York office. Our Floaters will gain first-hand industry experience across all our departments, receive hands-on learning & development, and serve as the operational hub of the agency. Floaters are responsible for covering reception, mailroom duties, and covering as a rotational assistant. These duties provide our Floaters with unique exposure to the agency, which allows for their development within the agency. A successful Floater Assistant will become a great candidate for most Buchwald Assistant roles and beyond.
Requirements
- Passion : You are passionate about a long-term career within a Talent Agency.
- Superb organizational skills : You are highly organized and detail-oriented, while still thinking big picture.
- Ambition : You are a self-starter who takes the initiative to get things done!
- Tech Savviness : Proficient with PC, MS Office, Zoom + can quickly learn new systems.
- Excellent judgment : You must be able to maintain a high level of discretion and confidentiality.
- Composure : You thrive in a fast-paced environment and can remain calm under pressure.
- A team-first mentality : You enjoy contributing to a greater goal, can anticipate needs and willing to “go the extra mile.”
- BA/BS from an accredited University or College is preferred.
- Demonstrated passion for Entertainment, Media, Brands and/or Sports.
- Excellent customer service skills.
- Strong networking and communication skills, with exceptional phone etiquette.
- Excellent interpersonal and problem resolution skills.
- Ability to multi-task and meet deadlines.
- Detail-oriented and extremely organized.
- Collaborative team player.
- Ability to work in a fast-paced, high-volume environment.
Nice To Haves
- Entertainment and agency internship experience is a plus!
- Desire to grow within the agency.
Responsibilities
- Act as the voice of Buchwald by answering all incoming calls and transferring callers to the appropriate parties.
- Greet all visiting clients, colleagues, and guests, while providing top-tier customer service.
- Assist with scheduling and booking conference rooms.
- Build and foster relationships with colleagues.
- Perform various internal and external mail/messenger activities (sorting, tracking, delivering, pickup, etc.).
- Setup and breakdown conference rooms and event spaces, for meetings and company events.
- Perform other operational tasks and special projects as assigned.
- Act as interim coverage for Assistants to provide continual and consistent support to Agents and Executives.
- Administrative duties include booking appointments, managing calendars, email correspondence, rolling calls, preparing expense reports, and additional projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
