Flight Coordinator
About The Position
Hillsboro Aero Academy is seeking an organized, customer-focused professional to join our Operations team at the Hillsboro and Redmond campuses. This full-time role supports daily flight operations through a rotating focus on checkride coordination, scheduling, and dispatch support, with the goal of full cross-training across all functions. This is a non-certified dispatcher position; FAA dispatcher certification is not required. The ideal candidate thrives in a fast-paced environment, communicates clearly with multiple stakeholders, and helps optimize day-to-day operational efficiency. This position is fully onsite.
Requirements
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- High attention to detail and accuracy
- Ability to work collaboratively with instructors, students, and leadership
- Comfortable working with databases, schedules, and billing systems
Nice To Haves
- Aviation or flight-training environment experience preferred but not required
Responsibilities
- Coordinate and schedule student pilot checkrides in accordance with company policies
- Serve as primary point of contact for students, instructors, DPEs, and management regarding checkride logistics
- Ensure all checkride documentation and requirements are complete and accurate
- Maintain detailed records of checkride schedules, results, and related reports
- Assist with travel coordination for out-of-town DPEs
- Invoice students for checkride fees and accurately calculate payments and expenses for DPEs
- Perform daily aircraft scheduling and resource utilization
- Provide dispatch support as needed
- Coordinate with Maintenance for scheduled and unscheduled aircraft maintenance
- Enter and maintain student, instructor, and course data in company databases
- Audit flight logs and ensure accurate billing
- Prepare reports and assist with implementing new processes and procedures
- Provide administrative support, including email, phone, and message response
- Other duties as assigned by Chief, Dispatch Manager/Operations Lead, or Operations Manager
Benefits
- Affordable health care benefits
- Company 401(k) with match
- PTO (20 days in first 2 years, 25 days after 2 years, 30 days after 5 years)
- Company-paid life insurance and AD&D
- 2-week Sabbatical after 5 years
- Discounted flight training
- Employee recognition program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
