Flight Coordinator

EXCLUSIVE JETS LLC•Raleigh, NC

20h

About The Position

Why start your new career with flyExclusive: FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights! Summary and Objective To coordinate/communicate timely, accurate and efficient assignment of flights to crewmembers. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system. Ensure timely updates to the tactical operations board and promptly notify affected departments of any changes. Ensure the tactical operations board is updated and notify impacted departments. Verify that aircraft weight and balance comply with operational standards. Assist crew members with necessary flight adjustments in the event of disruptions. Ensure all Crewmembers are accurately briefed or re-briefed of any and all duties assigned by flyExclusive scheduling department in accordance with the Fly Exclusive Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines. Ensure required trip sheets and all other required trip documents are sent to and received by the appropriate flight department and/or crewmembers. Ensure all required customs, immigration, agriculture, international handling requirements, or foreign government regulations and requirements are met for every flight segment. Responsible for the accurate and timely flight following for the flyExclusive fleet and any supplier providing lift and the efficient dissemination of such information to client services, scheduling, and all other interested parties. Responsible for obtaining, monitoring, tracking, and disseminating any operational restriction to daily operations including, but not limited to: Notams, AROs, noise restrictions, FBO hours of operation, and airport capabilities. Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to client services, scheduling, and all other interested parties as necessary. Coordinate and arrange all trip logistics for crew and passengers as required including but not limited to catering, hotels, ground transportation, and airline services. Compile and analyze data related to the dispatch function and prepare reports as required. Must be highly knowledgeable of the flyExclusive Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to his/her duties. Perform other duties as assigned by management.

Requirements

Being a self-starter who is highly motivated with strong initiative
Interpersonal skills with an emphasis on strong communication skills in both oral and written forms
Effective time management
Attention to detail
Focus on excellence
Adaptability
Accountability and having hard conversations
Other cognitive processing
Memorization
Reasoning and connecting ideas
Adept quick learning
Problem finding and solving
Multi-tasking
Detail orientation
Basic Understanding of Computer Applications and Data Entries.
Must be available and flexible to work variable shifts including weekends and holidays.
Proficient in Microsoft Word, Excel and PowerPoint.
High School diploma or Equivalent
Excellent prioritization and coordination skills in a fast-paced environment.
Creative problem resolution skills.
The ability to develop and maintain long-term relationships with internal and external customers.
Excellent written and verbal skills.
Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.
Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.

Nice To Haves

A bachelor's degree in aviation, or equivalent experience.
Knowledge of business jet performance capabilities.

Responsibilities

Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system.
Ensure timely updates to the tactical operations board and promptly notify affected departments of any changes.
Ensure the tactical operations board is updated and notify impacted departments.
Verify that aircraft weight and balance comply with operational standards.
Assist crew members with necessary flight adjustments in the event of disruptions.
Ensure all Crewmembers are accurately briefed or re-briefed of any and all duties assigned by flyExclusive scheduling department in accordance with the Fly Exclusive Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines.
Ensure required trip sheets and all other required trip documents are sent to and received by the appropriate flight department and/or crewmembers.
Ensure all required customs, immigration, agriculture, international handling requirements, or foreign government regulations and requirements are met for every flight segment.
Responsible for the accurate and timely flight following for the flyExclusive fleet and any supplier providing lift and the efficient dissemination of such information to client services, scheduling, and all other interested parties.
Responsible for obtaining, monitoring, tracking, and disseminating any operational restriction to daily operations including, but not limited to: Notams, AROs, noise restrictions, FBO hours of operation, and airport capabilities.
Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to client services, scheduling, and all other interested parties as necessary.
Coordinate and arrange all trip logistics for crew and passengers as required including but not limited to catering, hotels, ground transportation, and airline services.
Compile and analyze data related to the dispatch function and prepare reports as required.
Must be highly knowledgeable of the flyExclusive Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to his/her duties.
Perform other duties as assigned by management.