Fleet Vehicle Specialist II/III

The Aerospace Corporation•El Segundo, CA

7d•$23 - $37•Onsite

About The Position

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. Job Summary The Property and Fleet Management team is part of a nationwide Facilities organization which contributes vital skills and expertise to support our technical programs and is responsible for the management and oversight of accountable property. The Fleet Vehicle Specialist II/III is a part of the existing team of experienced personnel focused on executing critical fleet vehicle management actions, supporting the department’s administrative projects, and contributing to ensuring compliance with all regulatory requirements. This role is responsible for executing Corporate vehicle actions. It collaborate with Fleet/Property team and management to ensure that Corporate vehicles are maintained in safe, readily available conditions for drivers and custodial organizations. This position maintains fleet service records, safety documents, and other applicable documentation as requested. This position communicates and explains to employees’ information related to Corporate Fleet requirements. The selected candidate will be required to work full-time on-site at our facility in El Segundo, CA. What You’ll be Doing Acts as primary contact for operating and maintaining Property and Fleet department vehicles, and loan/pool vehicles, including ensuring vehicles are fueled, washed, and maintained/repaired in accordance with Corporate Policy and industry standards for safe, reliable vehicle operation Assists with Corporate vehicle inspection and utilization program, including performing as needed and random physical vehicle inspections and verifications of data on-site, including at vehicle acquisition, reassignment, disposal, and as requested Coordinates vehicle on-site fuel program (for both gasoline and electric vehicles); ensures fuel keys/cards are assigned and maintained in the database and kept in working order Assists with overall nationwide fleet vehicle management program, including delivering registration decals/cards, Commercial Motor Vehicle (CMV) compliance documents, ensuring custodial binders are inspected and kept updated, and coordinating vehicle inspections, washes, and service/repair actions with custodians and vendors as requested Assists with vehicle utilization program, including coordinating with Fleet staff, vehicle custodians/drivers and requestors to arrange fleet vehicle loans across organizations Collaborates with vehicle custodians, Fleet Staff/Management and vendors to assist with vehicle disposal actions, including vehicle inspections, condition assessments, and removal of associated property and vehicle markings Reviews vehicle service vendor performance for adherence to specifications. May audit service invoices and repair orders to identify any service, rate or billing discrepancies May utilize applicable databases and software tools to review and process expenditures for corporate owned and leased fleet vehicles nationwide, including repair/maintenance documents and registrations, and process payment/check requests Obtains a Corporate Purchasing Card (P-Card) and manages/reconciles charges in accordance with Corporate and department policy Assists with Corporate Property Management functions as requested

Requirements

High School Diploma or equivalent
Valid standard-vehicle (non-CMV) driver's license in the U.S. state of assigned work location
Minimum (3) years of driving experience with a clean Motor Vehicle Record (MVR) as defined by corporate policy
Candidates must be 21 years of age or older
Demonstrated ability to operate vehicles up to 26,000 lbs. Gross Vehicle Weight Rating (GVWR)
Ability to obtain CMV (non-CDL) certification for vehicles up to 26,000 lbs. GVWR
Ability to conduct vehicle physical inspections and perform minor repairs using appropriate tools and equipment
Proficiency with Microsoft Office Suite (Word, Excel)
Basic familiarity with Sunflower or similar database systems
General understanding of vehicle and driver data management and recordkeeping practices
Ability to sit or stand for extended periods of time
Ability to safely lift up to 25 pounds
Willingness to travel intermittently to various work sites and national locations, (as needed)
A minimum of (6) or more years of relevant experience is required
Proficient computer skills including Microsoft Office Suite (Word, Excel, Power Point)
Hands-on experience with Sunflower and comparable database solutions
Demonstrated understanding of the nature of vehicle and driver data management and recordkeeping practices

Nice To Haves

Bachelor’s degree in related field is preferred
Basic knowledge of finance, accounting, and/or budgeting

Responsibilities

Acts as primary contact for operating and maintaining Property and Fleet department vehicles, and loan/pool vehicles, including ensuring vehicles are fueled, washed, and maintained/repaired in accordance with Corporate Policy and industry standards for safe, reliable vehicle operation
Assists with Corporate vehicle inspection and utilization program, including performing as needed and random physical vehicle inspections and verifications of data on-site, including at vehicle acquisition, reassignment, disposal, and as requested
Coordinates vehicle on-site fuel program (for both gasoline and electric vehicles); ensures fuel keys/cards are assigned and maintained in the database and kept in working order
Assists with overall nationwide fleet vehicle management program, including delivering registration decals/cards, Commercial Motor Vehicle (CMV) compliance documents, ensuring custodial binders are inspected and kept updated, and coordinating vehicle inspections, washes, and service/repair actions with custodians and vendors as requested
Assists with vehicle utilization program, including coordinating with Fleet staff, vehicle custodians/drivers and requestors to arrange fleet vehicle loans across organizations
Collaborates with vehicle custodians, Fleet Staff/Management and vendors to assist with vehicle disposal actions, including vehicle inspections, condition assessments, and removal of associated property and vehicle markings
Reviews vehicle service vendor performance for adherence to specifications. May audit service invoices and repair orders to identify any service, rate or billing discrepancies
May utilize applicable databases and software tools to review and process expenditures for corporate owned and leased fleet vehicles nationwide, including repair/maintenance documents and registrations, and process payment/check requests
Obtains a Corporate Purchasing Card (P-Card) and manages/reconciles charges in accordance with Corporate and department policy
Assists with Corporate Property Management functions as requested

Benefits

Comprehensive health care and wellness plans
Paid holidays, sick time, and vacation
Standard and alternate work schedules, including telework options
401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
Flexible spending accounts
Variable pay program for exceptional contributions
Relocation assistance
Professional growth and development programs to help advance your career
Education assistance programs
An inclusive work environment built on teamwork, flexibility, and respect