Fleet Service Manager

Dolphin Transportation Specialists • Naples, FL

265d

About The Position

The Fleet Service Manager/Coordinator is responsible for overseeing the maintenance, repair, and overall management of the company's vehicle fleet. This position ensures the operational readiness and compliance of all fleet vehicles while optimizing costs and maximizing efficiency. The ideal candidate will have strong organizational skills, technical knowledge of vehicle maintenance, and excellent communication abilities.

Requirements

• A clean driving record (no more than 3 points), CDL is a plus
• Able to pass pre-employment drug test and random drug and alcohol tests
• Minimum five (5) years' experience in Logistics, Automotive Technology, or related field
• 3+ years of experience in fleet management, automotive service management, or related field
• Strong knowledge of vehicle maintenance, repair procedures, and preventive maintenance practices
• Experience with DOT regulations and compliance requirements
• Technical competence with light/medium/heavy duty vehicle repair
• Excellent organizational, problem-solving, and time management skills
• Strong verbal and written communication abilities

Nice To Haves

• ASE (Automotive Service Excellence) certification
• Knowledge of vehicle procurement, lifecycle planning, and remarketing
• Experience with sustainable fleet practices and alternative fuel vehicles
• Background in logistics, transportation, or supply chain management

Responsibilities

• Develop, implement, and maintain preventive maintenance schedules for all fleet vehicles
• Coordinate vehicle servicing, repairs, and inspections with company mechanics or external service providers
• Track vehicle maintenance history and anticipate future maintenance needs
• Troubleshoot vehicle issues and determine appropriate repair actions
• Ensure all vehicles meet safety standards and regulatory requirements
• Organize, maintain and manage parts and supply inventories so services and repairs can be completed in a timely manner
• Maintain comprehensive fleet records including warranties, and service histories
• Process documentation for vehicle acquisitions and disposals
• Manage vehicle assignments and track vehicle utilization
• Develop and monitor fleet operations budget
• Generate regular reports on fleet performance, costs, and utilization metrics
• Implement and maintain fleet management software systems
• Maintain accurate parts and supply inventory systems
• Negotiate with vendors for parts and services
• Establish and maintain relationships with service providers, dealerships, and parts suppliers
• Review and approve invoices from vendors
• Ensure quality of outsourced maintenance services
• Ensure all regulated vehicles comply with DOT regulations and company safety policies
• Coordinate and track vehicle inspections, registrations, and permit renewals
• Implement driver safety programs and vehicle operation guidelines
• Work with Safety Director on post-accident inspections
• Stay current with industry regulations and compliance requirements
• Supervise and train fleet maintenance personnel (if applicable)
• Coordinate with drivers and the dispatch team regarding vehicle issues and maintenance schedules
• Collaborate with department managers to meet their transportation needs
• Provide guidance on proper vehicle usage and care
• Analyze fleet operational costs and implement efficiency improvements
• Recommend vehicle replacement strategies based on lifecycle cost analysis
• Evaluate and implement fuel management programs
• Identify opportunities for fleet rightsizing and optimization

Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Support Activities for Transportation