Fleet Operations Analyst - Fleet Maintenance

City of McKinney (TX)•Mckinney, TX

37d•Onsite

About The Position

The Fleet Operations Analyst is responsible for supporting Fleet Services through research, data analysis and evaluations of operational processes. The role focuses on areas such as cost management, vehicle replacement planning, performance benchmarking, and process improvement. The analyst is also responsible for preparing detailed reports, forecasting trends and tracking production metrics. The role will also manage vehicle data entry, oversee vehicle builds and provides insight to help optimize fleet utilization and performance. GENERAL EXPECTATIONS FOR ALL EMPLOYEES In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. Learn and demonstrate an understanding of how team, department, and City goals are interconnected. Contribute to a positive work culture. Maintain regular and reliable attendance. Ability to assess his/her work performance or the work performance of the team. Contribute to the development of others and/or the working unit or overall organization. Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities. Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

Requirements

Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.
Bachelor's degree in business, finance, accounting, public administration or closely related field supplemented by three (3) years of experience as Fleet Analyst or similar role and knowledge of fleet operations and maintenance.
Must pass a drug screen and background check.
Must have an appropriate, valid Texas driver's license.
Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
Ability to produce desired work outcomes, including quality, quantity, and timeliness.
Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
Ability to estimate labor, material, and new vehicle preparation costs.
Knowledge in fleet management procedures and practices.
Excellent analytical skills including experience with fleet management and fuel management systems.
Skilled in Microsoft Office to include Excel, Access, Outlook and Microsoft Work Operating Systems. SharePoint, and Laserfiche.
Knowledge of maintaining and analyzing GIS database and maps.
Knowledge of fleet operations and maintenance.
Skilled in facilitating discussions and interaction individuals.
Skilled in analyzing business processes and policies and creating recommendations for improvement.
Skilled in analyzing complex processes and prescribing and formulating remedial policies and programs.
Ability to organize, prioritize work, maintain a steady workflow and meet deadlines.
Ability to take the initiative and drive innovation for systematic change and continuous improvement.
Ability to communicate and deal effectively with employees, managers, and others.
Ability to communicate clearly, both orally and in writing.
Ability to effectively represent the City in meetings and hearings.
Ability to work in a team environment; contribute as a team member and treat co-workers and customers with respect.
Ability to build professional relationships with internal staff and external customers.
Ability to be flexible and adaptable, especially during times of change.

Responsibilities

Analyzes and interprets fleet data to improve efficiency and reduce cost.
Monitors and manages fuel consumption and maintenance costs of the City fleet.
Evaluates changes in fleet size and composition.
Conducts analysis and prepares reports for vehicle life cycle costs, and vehicle replacement.
Analyzes vehicle and equipment needs and utilization patterns and trends, including equipment suitability and alternative types of equipment.
Conducts analysis, and provides recommendations on special projects, including projections of future vehicle/equipment replacement requirements.
Assists with developing and coordinating fleet vehicle and equipment specifications.
Assists with vendor quotations, requisitions and acquisitions.
Monitors vehicle and equipment upfitter builds.
Ensures new assets are properly licensed and meet regulatory requirements.
Assists with the decommissioning of vehicles and equipment.
Monitors vendors and their performance.
Assists with the implementation and operation of the fleet management software including inserting new vehicles and employees, managing parts, troubleshooting and developing reports
Assists management with forecasting and developing annual budget, including requests, transfers, amendments, expenditures, and monitoring the divisional budget.
Performs benchmarking analyses on key performance indicators, including fleet analyses and special studies to implement quality service and operational improvements.
Configures and maintains the fleet management system, fuel management system and other related software systems.
Performs other duties as assigned or directed.