Fleet Lease (F/L) OUTSIDE COORDINATOR

Americas Auto Auction Boston Inc • Billerica, MA

22h • Onsite

About The Position

The Outside Lease Coordinator is responsible for managing the physical flow, location accuracy, and readiness of vehicles throughout the operation. This role ensures vehicles are properly staged, located, and prepared at each step of the workflow to support inspections, recon, imaging, transportation and sales execution.

Requirements

• Education: High School Diploma, some college preferred.
• Experience: Auction, logistics, or yard operations experience preferred
• Strong organizational and time-management skills
• Ability to work independently in a fast-paced environment
• Clear and professional communication skills
• Comfortable working outdoors around vehicle traffic
• Skills: Should be highly organized, self-motivated and self-disciplined. Highly customer service orientated. Computer proficient. Must be able to read, write and speak English fluently
• Must be at least 21 years of age.
• Must possess a valid driver’s license.
• Must be able to pass a pre-employment drug test according to company guidelines.
• Must be able to pass a pre-employment background check per company guidelines.

Responsibilities

• Vehicle Flow & Staging
• Locate, move, and stage vehicles according to workflow needs
• Ensure vehicles are positioned correctly for inspection, recon, imaging, transportation, and sale
• Maintain orderly lot organization and efficient flow paths
• Prevent 'unable to locate' situations through proactive lot checks
• Physical Accuracy & Quality Control
• Perform daily lot checks to confirm vehicle location accuracy
• Identify physical discrepancies or missing units
• Escalate issues promptly to leadership
• Verify vehicles are physically sale-ready
• Cross-Functional Coordination
• Communicate vehicle status and physical blockers to the Inside Coordinator
• Support Transportation Coordinator with vehicle movement needs
• Work closely with Fleet Manager to resolve delays or constraints
• Coordinate with inspection, recon, and imaging teams as needed
• Sale & Lane Support
• Stage vehicles accurately and on time for sale lanes
• Confirm lane readiness prior to sale execution
• Support last-minute movement needs to prevent sale delays
• Daily Responsibilities
• Conduct lot walks and location verification
• Stage vehicles according to daily workflow priorities
• Escalate missing, delayed, or incorrectly staged vehicles
• Weekly Responsibilities
• Review recurring staging or location issues
• Support process improvement efforts
• Assist with workflow audits and bottleneck identification
• Monthly Responsibilities
• Participate in lot organization resets
• Support SOP adherence and process reviews
• Other duties as needed

Benefits

• comprehensive healthcare coverage (medical, dental, vision)
• robust retirement planning opportunities through our 401(k) program
• generous paid time off benefits, encompassing sick leave, parental leave, and PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED