Fleet & Asset Coordinator

AIMRIGHT Testing & Engineering•Tulsa, OK

2d•$25 - $31•Onsite

About The Position

AIMRIGHT is hiring a Fleet & Asset Coordinator to keep our vehicles, trailers, tools, and facilities safe, compliant, and available . You’ll maintain Fleetio and Linxup data, schedule PMs, coordinate vendors, support DOT/IFTA/PikePass/OK tags, and publish simple dashboards. We’re seeking individuals with strong attention to detail , clear communication , and a team-first approach to collaboration . From time to time, you’ll also help answer phones and contribute to the team to ensure the operation runs smoothly.

Requirements

EITHER 1–3 years in fleet/asset coordination, shop admin, facilities, or field-services ops (construction/drilling a plus) , and exposure to Fleetio/telematics;
OR Trainable Path: Strong computer & Excel skills (lookups, filters, pivots, basic charts) and a project management background (coordinating tasks, schedules, vendors, documentation) with proven attention to detail and follow-through.
Comfort with Fleetio (or similar CMMS/EFMS) and telematics (Linxup/Samsara/Geotab) or willingness to learn quickly .
Clear written/verbal communication; organized, dependable, team-oriented.
Valid driver’s license; clean MVR.
Able to lift 25–50 lbs and work in all weather for brief field tasks.

Nice To Haves

3–5+ years relevant experience in fleet/asset coordination within construction, drilling, or field services.
Can own PM cadence to drive ≥90% PM on-time , manage expirations calendars (tags, PikePass, med cards), and produce monthly dashboards (uptime, cost/mile or cost/hour, idle %, incidents).
Experience coordinating vendor work, comparing quote vs. invoice, and recommending repair/replace timing.
Comfortable mentoring peers and tightening processes.

Responsibilities

Fleetio: Keep asset records current (VIN/plates/assignments), manage PM schedules & work orders, and maintain basic dashboards.
Linxup: Run safety/utilization reports (speeding, idling, geofences); flag items for driver coaching.
Compliance & Admin: Prepare IFTA mileage/fuel packets; track DOT items (DVIRs, med cards, driver files); manage PikePass devices and OK tags ; keep insurance cards/decals current.
Inspections & Cleanliness: Coordinate inspection/cleanliness standards; schedule shop/vendor work; track quote vs. invoice.
Assets & Inventory: Maintain inventory across locations; support check-in/out and lifecycle (assign/return/retire).
Facilities & Yards: Open/track work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.
Reporting: Publish weekly KPIs (PM on-time %, open WOs, uptime, expirations).
Team Support: Answer phones as needed; coordinate with field teams, vendors, and office staff with a friendly and service-oriented mindset.