Fleet and Small Equipment Coordinator

City of New York•New York City, NY

About The Position

ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES Major Responsibilities - Under the direction of borough management, with wide latitude for independent initiative and judgment, manage the borough’s fleet and small equipment. - Coordinate with Parks’ Citywide Services on vehicle budgets, acquisitions, salvage and preventive maintenance inspections; auto body, engine, transmission and warranty issues; recalls and other repairs. - Coordinate, manage and monitor the Borough’s EZ-Pass usage. - Monitor out-of-service fleet and assess impact of out-of-service vehicles on borough operations. - Serve as a liaison between the borough and Citywide Fleet. - Ensure all vehicle accident reports and supporting documents are uploaded promptly to the fleet portal. - Assist managers and supervisors with the vehicle sharing program. - Coordinate with outside contractors on vehicle repairs and maintenance. - Develop yearly budgets for small equipment purchases. - Manage small equipment acquisitions, repairs and salvage. - Inventory and track all small equipment in the field through Asset Management Park System. - Oversee the Expeditor Exchange program and small equipment replacement program. - Promote Vision Zero initiatives, including vehicle tracking, safety programs and emission reduction technologies. - Enforce compliance with agency rules, regulations, standards of conduct and vehicle operating procedures. - Identify and communicate emerging issues to the Borough Chief of Operations. Present metrics to the borough management team at regular meetings. - Monitor the Borough’s vehicle assignments and communicate changes to Fleet Services.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Manage the borough’s fleet and small equipment.
Coordinate with Parks’ Citywide Services on vehicle budgets, acquisitions, salvage and preventive maintenance inspections; auto body, engine, transmission and warranty issues; recalls and other repairs.
Coordinate, manage and monitor the Borough’s EZ-Pass usage.
Monitor out-of-service fleet and assess impact of out-of-service vehicles on borough operations.
Serve as a liaison between the borough and Citywide Fleet.
Ensure all vehicle accident reports and supporting documents are uploaded promptly to the fleet portal.
Assist managers and supervisors with the vehicle sharing program.
Coordinate with outside contractors on vehicle repairs and maintenance.
Develop yearly budgets for small equipment purchases.
Manage small equipment acquisitions, repairs and salvage.
Inventory and track all small equipment in the field through Asset Management Park System.
Oversee the Expeditor Exchange program and small equipment replacement program.
Promote Vision Zero initiatives, including vehicle tracking, safety programs and emission reduction technologies.
Enforce compliance with agency rules, regulations, standards of conduct and vehicle operating procedures.
Identify and communicate emerging issues to the Borough Chief of Operations.
Present metrics to the borough management team at regular meetings.
Monitor the Borough’s vehicle assignments and communicate changes to Fleet Services.