Fleet Analyst

Aramark•Philadelphia, PA

About The Position

Fleet Analyst Reporting to the Sr. Mgr of Fleet, this role supports the daily operations, financial oversight, and performance optimization of the company’s vehicle fleet. This role manages & supports key fleet programs including fuel, rentals, tolls, licensing/registrations, maintenance and collision management to ensure accuracy, cost control and operational efficiency. The ideal candidate is analytical, organized and comfortable working with data, vendors and internal stakeholders.

Requirements

A bachelor’s degree or equivalent experience is required.
Minimum 1 year of fleet management experience.
Critical thinking – ability to break down complex problems and evaluate information objectively.
Microsoft Excel proficiency (pivot tables, formulas, data cleaning)
Understanding of KPIs and how they connect to business goals
Data visualization (Power BI, Tableau or similar tools)
Strong data analysis skills with proficiency in excel and fleet management systems
Excellent organizational skills and problem-solving abilities.
Ability to communicate effectively with vendors and internal stakeholders
Detail-oriented with a focus on accuracy and cost control.
Ability to work and think independently, possessing sound problem-solving and analytical skills.
Responsive and client-service focused.
Willingly accepts additional responsibility, challenging tasks, and/or projects.
Excellent interpersonal, communication, and presentation skills
Fully proficient in MS Office applications such as Word, Excel, Outlook, and Teams; experience with PowerPoint and Smartsheet a plus.

Responsibilities

Collect and analyze large datasets from vendor platforms and/or other sources to identify trends, optimize fleet performance and enhance safety measures.
Works in close partnership with the Fleet Manager to support remarketing activities and asset management reporting
Manages daily Fleet Services email intake and supports field operators with timely responses.
Develop and maintain KPI reports, dashboards and visualizations to provide actionable insights for cost savings and process improvements for the following programs:
Manage the company’s fuel program by monitoring fuel transactions for accuracy, fraud and policy compliance.
Analyze fuel usage trends and identify opportunities to reduce cost and improve efficiency.
Work with vendors to resolve discrepancies and maintain accurate billing.
Prepare regular reports on fuel spend to identify cost-savings opportunities and recommend process improvements.
Coordinate short-term and long-term rentals to support operational needs – verify/approve rental drivers.
Maintain relationships with rental providers to ensure availability, competitive pricing, and service quality.
Track rental utilization, cost and return schedules to avoid unnecessary charges.
Prepare regular reports on rental usage to identify cost-savings opportunities and recommend process improvements.
Oversee toll accounts and billing for all fleet vehicles.
Reconcile toll charges and investigate anomalies or violations
Prepare regular reports on toll activity to identify cost-savings opportunities and recommend process improvements.
Track claims, repair timelines and associated cost.
Prepare regular reports on accident trends to identify cost-savings opportunities and recommend process improvements.
Monitor preventative maintenance schedules and ensure timely service for all fleet vehicles.
Analyze maintenance spend, identify cost-saving opportunities, and track vendor performance.
Support warranty claims and recalls.
Prepare Maintenance KPI financial reports for all lines of businesses.
Generate and distribute monthly reports to field location detailing upcoming license and registration expirations.
Notify field teams of any inspections required to maintain vehicle licensing compliance.

Benefits

Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.
Generous PTO, Vacation and 9 paid holidays
Volunteer days, community partnerships, Employee Assistance Program
Employee discounts on select services and products
Your choice of three medical plan tiers, two carriers to choose from
Adoption Assistance & Paid Parental Leave
Tuition Funding Sources and Scholarship Programs
Retirement plan (401K or SIRP for those eligible) with match on annual contributions