Fleet Administrator

Wallcon • Gilbert, AZ

399d

About The Position

The Fleet Administrator role at Wallcon involves managing the scheduling and coordination of preventive maintenance (PM) for fleet vehicles, ensuring effective communication with drivers and shop personnel, and assisting with data entry and reporting. The position requires strong organizational skills and the ability to multitask in a fast-paced environment.

Requirements

• 2-3 years of prior mechanical experience preferred.
• Excellent verbal and written communication skills.
• Strong computer skills, particularly in MS Office.
• Attention to detail and strong organizational skills.
• Proactive and self-motivated with the ability to work with minimal supervision.

Responsibilities

• Schedule PM's by communicating with drivers via text, email, and calls to get service scheduled.
• Coordinate with the Shop Manager and Shop Supervisor to incorporate PM work into the shop schedule.
• Run reports in Whip Around, monitor write-ups, and schedule necessary repairs.
• Assist the Shop Manager and Shop Supervisor with coordinating outside repairs.
• Perform RTA data entry, including labor and pertinent notes, as well as opening and closing out Work Orders.
• Follow up on PM no-shows to reschedule and escalate chronic no-shows to supervisors.
• Obtain and review invoices from vendors for all outside repairs for accuracy before closing out Work Orders.
• Assist with payroll tracking as needed.

Benefits

• Group Medical, Dental and Vision Insurance
• Basic and Voluntary Life and AD&D Insurance
• Critical Illness/Accident Coverage
• Long Term Disability
• Company Paid Holidays, Vacation and Sick Time
• 401k with Company Match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: No Education Listed