Fiscal & Business Specialist

University of South Florida • Tampa, FL

6d • Hybrid

About The Position

Under the supervision of the Fiscal & Business Analyst, the Fiscal and Business Specialist is part of the finance team and performs fiscal and budget support work for the Graduate Medical Education Office. This position is responsible for processing transactions, budget monitoring, audits, reconciliations, and report creation. This position must remain up to date on all budgeting, funding, and purchasing USF/UMSA policies and procedures. Ability to work hybrid, but must be available for in-person office days and other in-person required GME Events and Meetings.

Requirements

• This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties.
• College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Nice To Haves

• Preferred: Bachelor's Degree.
• Knowledge of USF and UMSA business systems (FAST, ORACLE CODA).
• Extensive Excell knowledge.

Responsibilities

• Program Education Fund Support: Process incoming requests from programs to spend GME education funds. This includes reviewing expenditure versus budget and entering request in the program’s budget and loading for signature and approval by GME Director. Reconciling accounts and providing regular reports to GME Office and programs. Creation of reports related to education funds. Assisting with annual allocation of funds process. Pulling backup documentation from expenditures for affiliates.
• Affiliate Billing Process: Annual preparation of affiliate Schedule A documents. Sending monthly billing invoices to Business Office and affiliates. Assist Fiscal & Business Analyst in billing reconciliation and discrepancy process. Assist with tracking of data related to billing.
• Other Finance and Administration Duties: Perform audits of resident and fellow payroll after each pay period. Collate documents for monthly GME fund reconciliation process. Assist with the annual meal card allocation process. Assist with annual PD/PA/Core faculty support process. Perform audits of PD/PA/Core faculty payroll and match to budget. Process Pay distributions and RETS. GME Purchase Processing: Assists with GME purchases and Third-Party Agreement (TPA) process. Data entry into CODA for GME and other program purchases and reimbursements. Processing pre-approvals for GME. Process Pay Distribution and RETS. Prepare monthly FTE Report.
• Requires excellent skills and proficiency in Excel. Must be able to work successfully in a remote environment.
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED