Fiscal Assistant

Harbor Regional Center • Torrance, CA

67d • $39,249 - $43,700

About The Position

The position is responsible for performing a variety of routine accounting duties related to the accurate processing of accounts payable using the State's Uniform Fiscal System. The incumbent ensures compliance with generally accepted accounting principles, Harbor Regional Center policies, and various benefit agency regulations as required.

Requirements

• Production speed data entry skills, minimum of 45 wpm with a high level of accuracy.
• Proficiency in Microsoft Office including Excel, Word, and Outlook. Prior experience with an accounting system is preferred.
• Working knowledge of contemporary office practices and procedures.
• Math skills sufficient to calculate/balance payments; ability to interpret and apply approved rates to service authorizations and payments.
• Ability to be flexible and work in a changing environment.
• Ability to establish and maintain routine files, records, and official documentation.
• Critical thinking and problem-solving skills including ability to research and resolve procedural problems.
• Ability to work effectively with people of diverse cultures, ages, and backgrounds.
• Effective oral and written communications skills sufficient to draft correspondence and emails.

Nice To Haves

• Two or more years experience in similar positions.

Responsibilities

• Enters a high volume of data into the fiscal system, ensuring accuracy and completeness.
• Receives requests for services and verifies accuracy, vendor number, rates, service codes, and enters data from the requests into the fiscal system to generate purchase orders.
• Verifies that the bill has the proper level of approvals for payment in accordance with policies; follows up to obtain appropriate level as needed.
• Generates electronic payments and paper checks in payment for services.
• Analyzes billing documentation to ensure discrepancies are caught and resolved; troubleshoots and resolves problems; makes adjustments when necessary.
• Sets up and maintains client accounts in the system as well as hard copy information; enters clients' personal data into the system; and makes changes as they occur to ensure accuracy and eligibility for services paid for by the Social Security Administration, Medi-Cal or other benefit agencies; communicates with the SSA, Medi-Cal and other benefit agencies regarding a client's eligibility for services.
• Responds to benefit agency inquiries as needed.
• Maintains accounts for clients; ensures payment of related invoices and requests for disbursements in accordance with policies.
• Provides training and guidance to service coordinators and others in the use of the system and in the event of process changes.
• Performs a wide variety of general clerical and administrative duties including copying, responding to phone calls and emails, filing documents, gathering data and preparing routine/special reports.
• Attends and participates in team and department meetings; attends training programs and courses to develop and maintain skills.
• Maintains absolute confidentiality regarding clients, families, and service providers in compliance with HIPAA regulations and Regional Center policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED