Fiscal Assistant III, Food & Nutrition Services (INTERNAL APPLICANTS ONLY)

BCPS • Baltimore, MD

3d • $25 - $45

About The Position

Monitors and reports on the financial and cash handling procedures in the school cafeterias optimizing Food and Nutrition Services (FNS) assets, including but not limited to cash, Federal/State/Baltimore County Food Service funding, commodity, FNS purchased products, and personnel.

Requirements

• Graduation from an accredited college or university with an associate’s degree in accounting, business administration, or a related field.
• Three years’ experience in accounting, bookkeeping, or fiscal control work is required.
• Note: Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.
• Possession of a valid Class C Maryland driver’s license or an equivalent.
• Knowledge of the principles and practices of fiscal control and bookkeeping.
• Knowledge of office practices, procedures, and systems.
• Knowledge of personal computers and office software packages.
• Skill in preparing, reviewing, auditing, and maintaining a variety of complex accounting, budgetary, and fiscal records and reports.
• Skill in analyzing financial data.
• Skill in monitoring and reviewing expenditures.
• Skill in interpreting and applying rules, regulations, policies and procedures.
• Skill in the use of spreadsheets, word processing, and database software.
• Skill in preparing materials and delivering training to large groups.
• Ability to review the work of others and communicate clearly and effectively, both orally and in writing.
• Ability to follow rules and regulations.
• Ability to establish and maintain effective working relationships.
• Must possess dependable transportation.
• Willingness to adjust work hours to meet the requirements of this position.
• Employment in this position is contingent upon successfully completing a background, Department of Social Services (DSS) and criminal history check.

Responsibilities

• Assigns and reviews the work of fiscal assistants and related staff.
• Ensures that the work of these employees is performed in accordance with established practices and procedures.
• Trains new employees.
• Provides assistance and guidance to fiscal assistants and others.
• Coordinates the fiscal control activities of the department.
• Serves as a departmental liaison regarding fiscal matters.
• Gathers, summarizes, and presents fiscal information to the Executive Director including financial records, position management records, grant time and effort certification records, financial balances, projections, and resolutions.
• Prepares, reviews, and maintains periodic and special accounting statements, summaries, and schedules.
• Prepares and reviews fiscal, statistical, and analytical reports.
• Prepares staffing and budgetary expense projections.
• Monitors and tracks grant expenditures.
• Reviews and audits purchase orders, material requisitions, invoices, debit and credit memoranda, and other related documents to ensure that financial transactions have been approved, processed, and recorded in accordance with established procedures.
• Ensures that expenses are charged to the proper accounts.
• Audits central office accounts and grants for required approvals, receipts, and reasonableness of expenses incurred.
• Reconciles discrepancies.
• Assists grant managers with federal and state audit requirements and related matters.
• Establishes and maintains control records related to general fund and grant accounts.
• Reviews payroll reports to ensure that employees are charged to the proper accounts.
• Makes journal entries to correct accounting errors.

Benefits

• BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
• All new hires will attend a benefits meeting upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree