Fiscal Assistant II, Title I & COP - INTERNAL CANDIDATES ONLY

BCPS • Towson, MD

1d • $24 - $42 • Onsite

About The Position

Under general supervision, performs a variety of complex accounting-clerical duties in support of the Office of Title I and the Office of Community Schools.. Maintains accounting, budgetary, and fiscal records. Processes financial transactions. Assists in the development of proposed budgets for allocations from Title I, School Improvement, Concentration of Poverty (CoP) grants, and other federal and state grants. Monitors expenditures to ensure compliance. Generates and reviews reports. Provides advice and guidance regarding Title I & CoP grants. Performs other duties as assigned.

Requirements

• Possession of a high school diploma or an appropriate equivalent.
• Five years of progressively responsible bookkeeping and/or account-clerk office experience.
• Thorough knowledge of the practices and procedures of accounting clerical work and bookkeeping.
• Knowledge of office practices and procedures.
• Knowledge of personal computers and MS Office software applications, with a intermediate level of proficiency in the use of Microsoft Excel.
• Establish and maintain effective working relationships with others.
• Experience with accounting software.
• Ability to work well independently.
• Skill in preparing, reviewing and maintaining a variety of complex accounting records and reports.
• Skills in analyzing and reconciling financial data.
• Skill in rapid and accurate data entry.
• Skill in interpreting and applying rules, regulations, policies and procedures.
• Ability to communicate effectively.
• Ability to perform mathematical computations.
• Ability to follow rules and regulations.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality of employee and system records.
• Ability to make decisions in accordance with established school policies and procedures.

Nice To Haves

• Completion of two years (60 credits) of college level training in the accounting, business management, or a related field is preferred.
• Note: Other combinations of applicable education, training and experience that provide the knowledge and skills to perform effectively in the class may be considered.

Responsibilities

• Supports schools and central office staff with fiscal documentation, budget management and fiscal planning.
• Collaborates with accountants and staff to ensure school spending and documentation align with grant requirements.
• Coordinates with school and central office staff to correct or acquire documentation.
• Meets with accountants to verify the accuracy of formulas, rates of pay, salary projections, and cost estimates in Budget Proposal Forms.
• Responds to questions regarding appropriate fiscal documents for expenditures and remaining funds in accounts.
• Reviews reports of Title I, School Improvement, (CoP) grants, and other future or potential federal and state grant expenditures at each school and updates budget tracking documents with data from the financial system.
• Processes financial transactions.
• Prepares position work documents in conjunction with accountants to ensure the accuracy of time and effort cost associated with Title I grants.
• Maintains a position inventory of grant funded positions.
• Compiles, stores and files completed fiscal documentation in appropriate location.
• Attends and makes use of training opportunities.
• Verifies the completeness, accuracy, and coding of expenditure documentation, including invoices, forms, payroll records, and required approvals, prior to processing.
• Maintains and updates grant workbooks, fiscal status sheets, and budget tracking tools to monitor budget‑to‑actual spending for assigned schools and grants.
• Reviews payroll and time‑and‑effort documentation for Title I funded positions and coordinates corrections with accountants as needed.
• Identifies and reports reconciliation discrepancies and supports journal voucher corrections in collaboration with accounting staff.
• Maintains fiscal documentation for equitable services and nonpublic school expenditures.
• Flags applicable purchases for equipment inventory tracking and property compliance.
• Supports audit preparation by organizing and retrieving fiscal documentation in accordance with records retention requirements.
• Performs other duties as assigned.

Benefits

• BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
• All new hires will attend a benefits meeting upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees