Fiscal Assistant II/III

University of Florida•Gainesville, FL

18h•$19 - $27

About The Position

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. As a Fiscal Assistant at the UF Health Cancer Institute (UFHCI), you will be responsible for maintaining timely and accurate financial processing, compliance with University policies, and support of ongoing fiscal activities across UFHCI divisions. A high level of professionalism and confidentiality is necessary for success in this role. In your new role you will be responsible for the following: Process and support a variety of financial transactions, including purchasing, payments, and account activity Ensure accuracy, completeness, and compliance of financial documentation in accordance with Center, College, and University policies Communicate and collaborate with internal stakeholders, vendors, and support teams to resolve financial and payment-related issues Generate and review financial reports to support tracking, reconciliation, and decision-making Maintain and update financial data across systems to ensure data integrity Provide support, troubleshooting, and guidance on financial processes, escalating issues as appropriate This is an entry to experienced level position, ideal for candidates with ideal for candidates with an interest in furthering their career in finance at the University of Florida and experience working with large complex budgets and state reporting. A complete job description will be provided to candidates selected for interview.

Requirements

Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Fiscal Assistant II Knowledge/Experience: One or more years of relevant fiscal, accounting, or financial support experience
Foundational knowledge of fiscal processes, accounting principles, and financial transactions
Experience supporting or processing basic financial activities (e.g., purchasing, payments, invoicing, or account monitoring)
Skills/Abilities: Strong attention to detail, organization, and ability to manage multiple tasks accurately
Effective communication and interpersonal skills, with the ability to work independently and collaboratively
Ability to apply problem-solving and critical thinking skills to routine fiscal issues, seeking guidance as needed
Fiscal Assistant III Knowledge/Experience: 3–5 years of relevant fiscal or accounting experience, including experience supporting financial operations
Strong knowledge of accounting principles and experience working with financial systems (e.g., PeopleSoft or similar)
Experience managing and reconciling financial activities, with exposure to reporting and data analysis
Skills/Abilities: Strong analytical, problem-solving, and critical thinking skills with the ability to manage complex fiscal matters
Excellent organizational, time management, and attention to detail, with the ability to manage multiple priorities independently
Effective communication and interpersonal skills, with the ability to collaborate professionally and provide guidance to stakeholders

Nice To Haves

Fiscal Assistant II Knowledge/Experience: Bachelor’s degree in Business, Finance, Accounting, or a related field or an equivalent combination of education and relevant experience
Experience with enterprise financial systems such as PeopleSoft (Financials and/or Grants modules)
Familiarity with university, state, or healthcare-related fiscal policies and procedures
Qualities: Professionalism, integrity, and strong customer service orientation
Proactive, resourceful, and adaptable with a willingness to learn and improve processes
Ability to build and maintain effective working relationships with diverse stakeholders
Skills/Abilities: Proficiency with Microsoft Excel and other standard office applications
Ability to interpret basic financial data and assist with report preparation
Ability to provide support on routine fiscal matters and appropriately escalate more complex issues
Fiscal Assistant III Knowledge/Experience: Bachelor’s degree in Business, Finance, Accounting, or a related field or an equivalent combination of education and relevant experience
Experience supporting fiscal operations at the University of Florida or within a similar large, complex organization
Experience with PeopleSoft Financials and/or Grants modules and budget administration (BA) tools
Familiarity with UF and State accounting principles, policies, and procedures
Qualities: Strong customer service orientation with professionalism, integrity, and sound judgment
Proactive, resourceful, and forward-thinking with a strong desire to learn and improve processes
Ability to build and maintain effective working relationships with diverse stakeholders
Skills/Abilities: Advanced proficiency in Microsoft Office (especially Excel) and other financial systems
Ability to analyze data, generate reports, and ensure data accuracy and integrity across systems
Ability to advise on and resolve both routine and complex fiscal issues, escalating as appropriate

Responsibilities

Process and support a variety of financial transactions, including purchasing, payments, and account activity
Ensure accuracy, completeness, and compliance of financial documentation in accordance with Center, College, and University policies
Communicate and collaborate with internal stakeholders, vendors, and support teams to resolve financial and payment-related issues
Generate and review financial reports to support tracking, reconciliation, and decision-making
Maintain and update financial data across systems to ensure data integrity
Provide support, troubleshooting, and guidance on financial processes, escalating issues as appropriate