Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)
About The Position
We are inviting applications for a part-time Fiscal & Administrative Support Specialist position to support the Office of Faculty Success. Duties will include fiscal and budgetary tasks related to department purchases and travel-related expenditures, reconciliation of small purchase cards, order entry through eVA, and providing administrative, customer service and reception support for the Office of Faculty Success. • Part-time, 12-month wage position • On-campus in-person position (reception "front" office environment setting) • Approximately 25-28 hours of work per week throughout the year • Work hours are typically during business hours of 8 am - 5 pm • Working on average 5-8 hours per weekday (Monday-Friday) • One-hour lunch break
Requirements
- A general understanding of basic accounting procedures for budget maintenance
- Ability to work independently as well as be a good team member
- Ability to process detailed work with accuracy and efficiency
- Ability to appropriately handle confidential information
- Excellent customer service and people skills to provide a welcoming environment
- Knowledge of basic office practices
- Must be available to work 25 – 28 hours per week during our weekday office hours
- Proficiency with computers and software applications such as MS Office / 365
- Strong verbal and written communication skills
- Strong interpersonal and leadership skills
Nice To Haves
- Ability to learn technology applications quickly
- Experience working with data entry
- Experience working with web applications
- Experience with social media and creating marketing materials is a plus
- Previous fiscal, office & receptionist experience
- Proficiency in Windows applications, both PC and Mac environments
- Proficiency with M365 (MS Office Suite)
Responsibilities
- Provides fiscal support, monitors financial accounts, and maintains a small purchase credit card (SPCC)
- Coordinates with leadership to process travel preauthorizations, expenditures, and reimbursements, etc. through Chrome River, etc.
- Purchases department supplies and submits orders through the state ordering system (eVA)
- Manages employment paperwork (MOUs, position descriptions, etc.) for new hires, including use of Adobe Sign for signatures and data entry in the ePAR system
- Supports Skilled Services Contracts with guest speakers for programs
- Coordinates with the Office Manager on catering needs
- Coordinates with the Office Manager to make website updates utilizing Cascade (a content management software)
- Completes administrative tasks as assigned to include scheduling, setting up virtual meetings, and creating marketing materials
- Provides customer service and reception support
- Provides day-of-support for events including setup, check-in, and cleanup
- Other duties as assigned
Benefits
- A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
- Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
- A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
- Holiday Breaks: The university is granted 12 holidays a year.
- Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
