Fiscal Analyst

Commonwealth of Massachusetts • Waltham, MA

5d

About The Position

The Department of Developmental Services (DDS) is seeking qualified applicants for a Fiscal Analyst position in the Metro Region. This position performs a full array of financial functions primarily supporting the Metro Region Contracts Unit.
Duties and responsibilities include but not limited to:
- Supervise Contracts Supports Specialist II
- Coordinate and oversee the regional Participant Directed Program contracts. Includes overseeing the entire contract/amendment process, billing, monitoring and tracking of expenditures and utilization, reconciliation of contract to FMIS, provider portal and internal tracking tools. Provide support to regional and area office staff related to the PDP program.
- Oversee Metro Region Guardianship program
- Perform a variety of budgetary related tasks including the preparation and reporting of monthly fiscal monitoring; oversee and review of inter-regional transfers; preparation of annual spending plans; development, maintenance and reconciliation of regional and area office budget allocations; various projection analysis, tracking & budget reporting (i.e. Guardianship, Ch257 rate analysis, ALTR).
- Maintain MM contract encumbrance/amendment tracking tool and FMIS contracts database. Includes close coordination with Contracts Manager, Contracts/Area staff and out-of-region staff; daily tracking, monitoring and reconciliation of complex data to ensure the integrity of data, allocations and reporting is accurate and up to date.
- Provide overall support to the regional Contracts Unit, regional fiscal staff and area offices on various applications utilized (i.e. FMIS, MOSAIC, CIW, HUB). Includes collaboration and coordination with staff to help address, resolve and respond to contract-related issues in a timely manner.
- Attend workgroups and other fiscal meetings on behalf of the Regional Operations Manager (ROM) and Contracts Manager as needed.
- Perform other duties as required or assigned.

Requirements

• Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Nice To Haves

• Strong budgeting/finance skills
• Ability to deal with all levels of management within the agency and vendors in a professional manner
• Strong analytical, interpersonal, problem resolution and organization skills
• Excellent written and communication skills
• Ability to enter, coordinate, collect, interpret and analyze large amounts of data for reporting and projections
• Ability to maintain accurate records
• Ability to exercise sound judgment and discretion
• Ability to work independently as well as in a team environment
• Ability to multitask, prioritize and meet deadlines in a timely manner
• Ability to adjust to varying or changing situations to meet emergencies or changing program requirements
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinate and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
• Ability to read and interpret contract documents
• Ability to prepare reports
• Ability to analyze and determine the applicability of data to draw conclusions and make recommendations
• Ability to maintain a positive personality when facing complicated issues and difficulties on a daily basis.
• Ability to adapt, be flexible and proactive, develop sound methodologies and strategies for resolving and handling difficult tasks.
• Knowledge of the Commonwealth’s procurement policies and procedures
• Overall, in-depth knowledge of the Commonwealth’s laws, rules and procedures in the areas of budgetary, financial and internal controls
• Knowledge of accounting principles/practices
• Knowledge and experience using the Massachusetts Accounting System MOSAIC, CIW (Commonwealth Information Warehouse); FMIS (DDS Financial Management Information System); Electronic Invoice Management (EIM); HUB
• Proficient usage of Microsoft Office products including Excel, Access, Word and Outlook

Responsibilities

• Supervise Contracts Supports Specialist II
• Coordinate and oversee the regional Participant Directed Program contracts. Includes overseeing the entire contract/amendment process, billing, monitoring and tracking of expenditures and utilization, reconciliation of contract to FMIS, provider portal and internal tracking tools. Provide support to regional and area office staff related to the PDP program.
• Oversee Metro Region Guardianship program
• Perform a variety of budgetary related tasks including the preparation and reporting of monthly fiscal monitoring; oversee and review of inter-regional transfers; preparation of annual spending plans; development, maintenance and reconciliation of regional and area office budget allocations; various projection analysis, tracking & budget reporting (i.e. Guardianship, Ch257 rate analysis, ALTR).
• Maintain MM contract encumbrance/amendment tracking tool and FMIS contracts database. Includes close coordination with Contracts Manager, Contracts/Area staff and out-of-region staff; daily tracking, monitoring and reconciliation of complex data to ensure the integrity of data, allocations and reporting is accurate and up to date.
• Provide overall support to the regional Contracts Unit, regional fiscal staff and area offices on various applications utilized (i.e. FMIS, MOSAIC, CIW, HUB). Includes collaboration and coordination with staff to help address, resolve and respond to contract-related issues in a timely manner.
• Attend workgroups and other fiscal meetings on behalf of the Regional Operations Manager (ROM) and Contracts Manager as needed.
• Perform other duties as required or assigned.

Benefits

• Comprehensive Benefits
• When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level