UNIV- Fiscal Analyst III - Department of Path and Lab

Medical University of South Carolina • Charleston, SC

16d • Hybrid

About The Position

This position is Hybrid Eligible Reporting directly to the Vice Chair of Finance and Administration, the Accountant/Fiscal Analyst III is responsible for performing professional duties in accounting and finance operations including reconciliations, accounts payable, accounts receivables, procurement in the Department of Pathology and Laboratory Medicine. Works collaboratively with faculty and staff, the Forensic and Research divisions, Departmental Core directors, as well as internal and external vendors and customers.

Requirements

• A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.
• A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.
• Computer literacy.

Responsibilities

• Forensic Pathology Financial Management Oversee financial execution of external contracts for the forensic pathology division to include invoicing, fund management and reconciliations for South Carolina County Coroners’ offices, Law firm Deposition/Testimony, and Outside hospital autopsies of approximately 3.3 million in revenue per year. Tracking of radiology billing for autopsies and submit quarterly journals for funds transfer to Radiology department.
• Core and Service Center Management Monthly invoicing for the Core Centers of Histology and Electron Microscopy. Work closely with the Core directors and lab staff to ensure accurate and timely internal billing. As appropriate, work with the grants and contracts office for annual service center rate reviews. Monitor and assist with additional Core and service centers within the department. Monthly reconciliation of expenses and revenues for the cores, as well as providing monthly reports to the Core Directors and Vice Chair of Finance; providing analysis, variance reporting, and recommending financial strategies to align with projected forecast.
• Procurement Team Manager Direct supervision of three Fiscal Technicians and one Supply Specialist to include employee performance life cycle – hiring, on-boarding, training, coaching, planning stage documents, and annual year-end review as well as offboarding. Responsible for ensuring the purchasing staff’s adherence to state and institutional policies as well as procedures and best practices set by the College of Medicine and the Department for all procurement methodologies to include OurDay procurement, Expense Reports, and State P-cards.
• Inventory, Assets, and Space Management Ensuring accurate tracking of Pathology department assets and inventory; coordinating with purchasers, IT, the fixed assets team, and surplus. Annually, functions as the liaison to the COM Dean’s office to complete the annual inventory audit. Provides reports as requested on departmental inventory. Coordinating and oversight of room and lab cleanouts and disposals when appropriate, and removal of hazardous materials per university and state guidelines.
• Post-Award Research Reporting Under the direction of the Vice Chair of Finance and Administration and in collaboration with the Pathology Departmental Grants Administrator, complete research budget to actual reports for distribution to Faculty in the Research Department.
• Budgeting Work closely with the Pathology Department Finance Manager to monitor budget to actual expenses in the current fiscal year and to project revenues and expenses for annual budgeting for the Forensic division and Core and service centers.
• Other duties as assigned Performs additional administrative and fiscal duties to facilitate the business and administrative functions of the Pathology & Laboratory Medicine Department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees