Fiscal Analyst 2

State of Washington•Lacey, WA

29d•Hybrid

About The Position

Help protect the consumers of Washington state! The Washington Utilities and Transportation Commission (UTC) is seeking to fill two (2) Fiscal Analyst 2 positions We're looking for collaborative and enthusiastic individuals to join our dynamic team as the Travel and Procurement and Accounts Payable specialists. Finance and Facilities promotes fiscal responsibility and ensures accountability to the stakeholders of the agency and the citizens of Washington by ensuring the UTC maintains adequate resources to carry out its mission. Hybrid: Although this is a hybrid opportunity, the successful incumbents must reside within Washington state and will be expected to be in the office 3 - 4 times per week. Travel: Local travel, mostly within Thurston County, is required to attend training. The duty station for this position is UTC's Lacey headquarters office. Employees are not compensated for travel time between their residence and the duty station. Our Mission: To protect the people of Washington by ensuring that investor-owned utility and transportation services are safe, equitable, available, reliable, and fairly priced. Vision: We strive to achieve equitable and fair outcomes for both consumers and regulated companies. We prioritize inclusion and belonging in the workplace. For more information about our benefits or working at UTC, please visit our website. What We Offer Our Employees: UTC fosters an environment of diversity, equity, inclusion and belonging, while striving to hire and retain a workforce from the communities we serve. We place importance on a healthy balance between personal and professional lives; offering flexible work schedules, wellness programs, and mobile/telework opportunities. Through the state, our employees (and their families) are offered options for medical, dental, vision and basic life insurance. We offer enrollment into the state retirement programs and a deferred compensation plan. Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Requirements

Progressive experience in accounting, budgeting, finance, or payroll as a Fiscal Analyst 1 or equivalent, including professional training in accounting, auditing, and/or financial analysis.
Experience may be gained through various combinations of professional employment and volunteer/personal roles.
Ability to analyze and interpret financial reports.
Aptitude to read, understand, and determine compliance with rules and regulations and follow established procedures.
Ability to organize and prioritize multiple assignments involving competing priorities, meeting deadlines, and completing high volumes of work.
Reliability to be on the job and be productive team member in a busy unit with deadlines and seasonal workload issues.
Skilled in the use of personal computers; intermediate user level proficiency with MS Office Suite. This includes the ability to develop and produce reports, spreadsheets, and correspondence using MS Word and Excel.
Capable of maintaining the highest level of confidentiality at all times.
Proficient in the use of ten-key by touch; strong telephone and customer service skills; ability to prioritize tasks to meet routine deadlines.
Organizational skills to create and maintain files, and dedication to accuracy with an eye for detail.

Nice To Haves

A bachelor's degree (with an emphasis in Business Management) which includes 12 semester or 18 quarter hours of accounting.
Experience using Washington state financial systems such as Agency Financial Reporting System (AFRS), Enterprise Reporting, Financial Toolbox, and Travel and Expense Management System (TEMS).
Experience with state contract management administration.

Responsibilities

Review and analyze travel activity forms to assure compliance with agency and Office of Financial Management (OFM) policies pertaining to travel. Processes activity travel forms, and weekly travel reimbursements.
Establish and maintain accounting procedures and controls for agency travel. Directly responsible for making travel arrangements, conference/course registration, and assisting interpretation of OFM and agency travel policies.
Ensure commission staff stay informed of the latest updates to state and agency travel policies, procedures, and system operations. Collaborate with senior staff to revise travel policies in accordance with documented changes from OFM.
Coordinate and procure/deliver materials and supplies necessary to conduct hearings, meetings, trainings, conferences, and other functions within the agency.
Per OFM and commission policy, receive equipment, furniture, and supplies, assuring that deliveries are undamaged and meet purchase specifications.
Responsible for disposal of surplus agency excess furniture, equipment, etc. in accordance with state law.
Purchase and maintain inventory of standard agency office supplies to ensure that items are available for agency staff to conduct their jobs.
Communicate directly with vendors, staff, and managers to resolve issues and discrepancies. Determine proper course of action for recovery of amounts paid in error; establishes credit arrangements with the vendor.
Independently review, calculate, prepare, and process agency expenditure payments to ensure accurate and timely payment of commission financial obligations. Prepare invoices for payment by reviewing required documentation submitted by divisions.
Review, analyze, and reconcile agency credit card merchant accounts for accuracy; reviews and approves payment of fees in accordance with merchant account agreement.
Independently review, calculate, prepare, and process agency expenditure payments for Grade Crossing Protection Fund and Universal Services Fund.
Review rules and procedures for Department of Revenue unclaimed property to assure the agency complies with current requirements and processes transfers. Maintains, in a spreadsheet format, invoices that did not charge the agency tax to remit those amounts to DOR referred to as "use tax payments."
Runs AFRS reports to extract vendors that are subject to annual 1099 forms, responsible for processing and mailing to each vendor their 1099 form and provides vendor data to the IRS.

Benefits

UTC fosters an environment of diversity, equity, inclusion and belonging, while striving to hire and retain a workforce from the communities we serve.
We place importance on a healthy balance between personal and professional lives; offering flexible work schedules, wellness programs, and mobile/telework opportunities.
Through the state, our employees (and their families) are offered options for medical, dental, vision and basic life insurance.
We offer enrollment into the state retirement programs and a deferred compensation plan.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

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