First Impressions Coordinator

Integrated Proteins, LLC•Kansas City, MO

11d•Onsite

About The Position

The First Impressions Coordinator serves as the welcoming face and voice of the company. This role is responsible for creating a positive, professional first impression for all visitors, callers, and clients while providing essential administrative support to ensure smooth daily operations. The ideal candidate is organized, personable, and thrives in a fast-paced environment.

Requirements

High school diploma or equivalent required; associate degree or higher preferred
1–3 years of experience in a receptionist, administrative assistant, or customer service role
Strong verbal and written communication skills
Proficiency in Microsoft Office and/or Google Workspace
Excellent organizational skills and attention to detail
Professional appearance and demeanor

Responsibilities

Greet visitors, clients, and vendors in a friendly and professional manner
Answer, screen, and direct incoming phone calls promptly
Manage front desk coverage and maintain a welcoming reception area
Coordinate visitor sign-in procedures
Handle incoming and outgoing mail, packages, and deliveries
Provide general administrative support to leadership and office staff
Schedule meetings, appointments, and conference rooms
Assist with document preparation, data entry, filing, and record management
Order and maintain office supplies and breakroom inventory
Order catering for meetings, orientations, etc.
Book travel for business related trips
Serve as a point of contact for office-related questions and requests
Assist with internal communications and announcements
Coordinate with vendors for office services, maintenance, and repairs
Lead the Wellness committee including planning and supporting company events, meetings, blood drive, fun activities, etc.