Firm Administrator - For CarterWill Search

HIKINEX • Orlando, FL

84d

About The Position

Carterwill is recruiting for a Law Firm Administrator that has 5+ years of HR/Operations experience. In this position you will be at the forefront of hiring and guiding non-attorney staff, while ensuring smooth operations for the office, facilities, and equipment. The ideal candidate must have leadership qualities, excellent communication, organizational skills, and a passion for teamwork.

Requirements

• Bachelor's degree in business administration, human resources management or a closely related field or the equivalent experience.
• 5 -7 years of progressively responsible work experience with legal or other professional service organizations.
• Must be able to perform the essential duties of the position with time constraints, interruptions, and busy personnel.
• Ability to travel occasionally and work more than 40 hours per week.

Responsibilities

• Supervise non-exempt staff personnel.
• Recruit, screen, test, hire, and onboard personnel.
• Administer performance reviews and make salary and bonus recommendations.
• Ensure responsibilities are fair and equitable.
• Oversee PTO of support staff and ensure coverage during staff absence.
• Monitor work hour schedules, lunch hours, and overtime.
• Prepare and deliver disciplinary notices and performance improvement plans.
• Assist with the planning and execution of office events and functions.
• Evaluate needs and recommend plans for improving efficiency and use of technology for all offices.
• Assist in the preparation of the annual budget.
• Plan seating arrangements, set-up new offices, and move employee seating assignments as necessary.
• Review and approve monthly vendor invoices.
• Responsible for file systems and procedures and offsite storage.
• Maintain facilities and manage the messenger, mail, and delivery services for the offices.

Benefits

• Competitive salary.
• 401(k) with match after one year of service.
• PTO and paid holidays.
• Paid parking.
• Health insurance, including firm paid HSA contributions for some plan options.
• Dental insurance.
• Vision insurance.
• Firm paid Life insurance.
• Firm paid Long Term Disability insurance.
• Aflac Plans.
• Free in-building gym during available hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees