Fire Admin Support 2024-02250

State of Wyoming • Cheyenne, WY

444d • $38,605 - $42,890

About The Position

The Fire Admin Support position within the Wyoming State Forestry Division is responsible for providing technical expertise and administrative support related to fire invoices and record administration software. This role is crucial for ensuring the successful implementation of the Wyoming Forest Action Plan and supports the mission of the Wyoming State Forestry Division by facilitating high-quality service to county and volunteer fire departments.

Requirements

• Associate's Degree (typically in Records or Data Management).
• 0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician.
• 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician may substitute for education.

Nice To Haves

• Experience working with databases and software applications.
• Strong technical and administrative backgrounds.
• Knowledge of Wyoming Statute, Rules and Regulations.
• Strong time management, great attention to detail, and organizational skills.

Responsibilities

• Process large amounts of fire billings for payments in the FBS database (Gold Systems Inc).
• Assist fire staff members with technical and administrative problems and procedures regarding interpretation of fire program operations.
• Examine and audit fire billings from fire staff and fire departments and counties.
• Provide direct admin support to fire management staff and leadership, such as responding to billing questions or requests electronically.
• Correspond via phone or email with other Agency personnel, County Fire Wardens, local fire chiefs, and volunteer firefighters regarding in and out-of-state fire invoices.
• Compile and analyze fire invoice data for accuracy to ensure information on the fire document forms are legal and complies in accordance with NWCG and State of Wyoming rules, regulations, and statutes.
• Perform routine and repetitive administrative support functions such as posting or recording information from a variety of sources that usually involve calculations, research, and verification of information.
• Attend meetings, take notes, and transcribe minutes electronically.
• Coordinate meetings, arrange for setup, and represent the agency and WY counties and fire departments.
• Coordinate website updates and social media accounts.
• Prepare fire financial monthly reports, such as paid and unpaid invoices as appropriate and as needed.
• Assist with the coordination of Smokey Bear Fire Prevention events.
• Participate in data entry Special Projects from the Fire Management Team.
• Serve as backup to the IQS Manager.
• Perform other job-related duties as assigned.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree