Financial Specialist

Penn State University • Tallahassee, FL

1d

About The Position

The Penn State College of Medicine, Controller's Office, in Hershey, PA, is seeking a Financial Specialist, Principal Professional who supports the unit and Financial Officer in providing oversight of budget and fiscal matters. Specialist responsibilities include advising department(s)/unit(s) on budget management, financial controls, and policy and procedure; providing and/or coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of the office and across the business areas. This position will manage the financial pieces of the annual Four Diamonds allocation process including preparing the financial transfers of the awarded dollars to the various departments, tracking project completion and the spending of the allocated awards, collecting final reports, the closeout and audit of departments and projects that received funding. This position will be responsible for labor planning, monthly reports, budget submission and financial analysis and planning. This position will be able to demonstrate knowledge of all aspects of the Four Diamonds process and their mission while managing $40M. This position will work with Development and Alumni Relations Associate Vice President, Operations Director, Four Diamonds Executive Director to determine amount of philanthropic dollars available each year for allocation. Responsible for reconciliation and management of ledger and clearing accounts for administrative area; make adjustments as needed and resolve problems Compile data for analysis and forecasting purposes; run reports as needed for administrative area Provide both formal and informal training across administrative area Review and approve human resource actions; assist with position management; oversee wage payroll processing and management, and prepare advances; assure deadlines are met and appropriate forms are used Maintain controls for administrative area; manage authorizations; assign roles as needed; approve routine journal vouchers and prepare complex correcting entries Maintain documented records supporting financial forecasts used in the rate and budget area Provide review and approval of financial documents, transactions, construction contracts, change orders, etc. Provide project funding and cost analysis along with guidance to stakeholders as requested Assign budget sources for expenditures to ensure visibility of spend on special budgets Analyze and verify funding sources to ensure appropriate spending and billing practices Prepare forecasts and analysis of trends in general business conditions and other related areas Responsible for performing assigned audit functions; assist with annual processes for administrative area, including general salary increase, initial operating budget preparation, inventory and carry-forward analysis Review and approve business expenses and ensure compliance with university policies Prepare financial summaries and any other specialized reports for presentation

Requirements

• Bachelor's Degree
• 8+ years of relevant experience; or an equivalent combination of education and experience accepted

Responsibilities

• Advising department(s)/unit(s) on budget management, financial controls, and policy and procedure
• Providing and/or coordinating training for employees working with unit budgets
• Establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of the office and across the business areas
• Manage the financial pieces of the annual Four Diamonds allocation process including preparing the financial transfers of the awarded dollars to the various departments, tracking project completion and the spending of the allocated awards, collecting final reports, the closeout and audit of departments and projects that received funding
• Responsible for labor planning, monthly reports, budget submission and financial analysis and planning
• Demonstrate knowledge of all aspects of the Four Diamonds process and their mission while managing $40M
• Work with Development and Alumni Relations Associate Vice President, Operations Director, Four Diamonds Executive Director to determine amount of philanthropic dollars available each year for allocation
• Responsible for reconciliation and management of ledger and clearing accounts for administrative area; make adjustments as needed and resolve problems
• Compile data for analysis and forecasting purposes; run reports as needed for administrative area
• Provide both formal and informal training across administrative area
• Review and approve human resource actions; assist with position management; oversee wage payroll processing and management, and prepare advances; assure deadlines are met and appropriate forms are used
• Maintain controls for administrative area; manage authorizations; assign roles as needed; approve routine journal vouchers and prepare complex correcting entries
• Maintain documented records supporting financial forecasts used in the rate and budget area
• Provide review and approval of financial documents, transactions, construction contracts, change orders, etc.
• Provide project funding and cost analysis along with guidance to stakeholders as requested
• Assign budget sources for expenditures to ensure visibility of spend on special budgets
• Analyze and verify funding sources to ensure appropriate spending and billing practices
• Prepare forecasts and analysis of trends in general business conditions and other related areas
• Responsible for performing assigned audit functions; assist with annual processes for administrative area, including general salary increase, initial operating budget preparation, inventory and carry-forward analysis
• Review and approve business expenses and ensure compliance with university policies
• Prepare financial summaries and any other specialized reports for presentation

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees