Financial Specialist Lead - 31001458

State of Florida

112d•Onsite

About The Position

This position will lead the team of Financial Specialists within the Bureau of Financial Management, will assist with the financial management of FDEM’s federal and state grant programs, and reporting and reconciliation of financial activities. The duties and responsibilities of the Financial Specialist Lead include, but are not limited to the following: Provide training for the Financial Specialists team. Create and maintain training materials. Assist with transfers, year-end closing, and financial statements, as well as adjustment entries, reports, transactions, and reconciliations. Create entries in FLAIR or other defined business systems to ensure accurate record retention. Upload all back-up documentation in AXIOM and FDEM enterprise system as necessary. Processing of invoices, contracts, grants and subgrant payments in all accounting systems utilized by FDEM. Assist with daily, weekly, monthly, quarterly and yearly reporting requirements for internal and external parties as defined by supervisor. Process P-Card transactions in WORKS, or other system as defined by the State of Florida. Prepare, audit, and pay travel requests. Encumber funds in FLAIR or other defined business systems to ensure accurate record retention. Mission management during Grey Sky Events. Answers calls from vendors and staff concerning various questions and problems related to disbursements of funds. Perform other duties as assigned.

Requirements

Knowledge of Generally Accepted Accounting Principles (GAAP).
Ability to interpret federal and state regulations and policies.
Ability to retrieve and analyze financial data relative to assigned programs and to monitor all disbursements.
Ability to work independently with the financial management of programs.
Knowledge of spreadsheets, state accounting and state purchasing software, and financial operations rules and regulations.
Ability to organize, prioritize, and coordinate with assignments and to communicate effectively both orally and in writing.
Ability to conduct research and prepare reports.
Ability to apply historical financial data to forecast future financial obligations.
Ability to process payments accurately and timely.
Ability to work during Emergency Operation Center (EOC) activations in support of emergency response and recovery efforts, as well as any other FDEM related EOC support needs.
Knowledge and experience of the travel requirements and Florida Statutes 112.061.
A minimum of four years of professional accounting or related professional experience. A post-secondary degree in accounting or a related field may be used as an alternative for years of experience on a year-for-year basis.
Computer experience, including but not limited to Microsoft Office such as Word, Excel, Outlook, PowerPoint, and other database/spreadsheet software.

Nice To Haves

A minimum of four years of accounts payable experience.
A minimum of two years’ experience:
processing invoices in MyFloridaMarketPlace or by using another web-based or electronic system.
using the Florida Accounting Information Resources (FLAIR) system or another accounting system.
analyzing, compiling, reporting, reviewing financial data.

Responsibilities

Provide training for the Financial Specialists team.
Create and maintain training materials.
Assist with transfers, year-end closing, and financial statements, as well as adjustment entries, reports, transactions, and reconciliations.
Create entries in FLAIR or other defined business systems to ensure accurate record retention.
Upload all back-up documentation in AXIOM and FDEM enterprise system as necessary.
Processing of invoices, contracts, grants and subgrant payments in all accounting systems utilized by FDEM.
Assist with daily, weekly, monthly, quarterly and yearly reporting requirements for internal and external parties as defined by supervisor.
Process P-Card transactions in WORKS, or other system as defined by the State of Florida.
Prepare, audit, and pay travel requests.
Encumber funds in FLAIR or other defined business systems to ensure accurate record retention.
Mission management during Grey Sky Events.
Answers calls from vendors and staff concerning various questions and problems related to disbursements of funds.
Perform other duties as assigned.