Financial Services Specialist- Police Fiscal Affairs

Carrollton Texas•Carrollton, TX

8d•Onsite

About The Position

Responsible for performing specialized, paraprofessional work related to processing financial transactions, vendor and franchise fee management, payroll, timekeeping, scheduling, and managing other financial software systems. Work is performed with limited supervision.

Requirements

High School Diploma or G.E.D.
Two years of specialized experience related to area of assignment
Knowledge of principles and practices in assigned area of responsibility
Knowledge of ordinances and state statues that applied to areas of responsibility
Skilled in reviewing financial forms and paperwork for completeness and accuracy
Skilled in performing business mathematics calculations, algebra, geometry, and basic statistics
Skill in large database administration
Skilled in maintaining files and records
Skilled in providing customer service
Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures
Skilled in gathering and analyzing information and making recommendations based on findings and in support of organizational goals
Skilled in operating a computer and, upgrading and troubleshooting related software applications
Skilled in communicating effectively verbally and in writing with a variety of individuals
Ability to prioritize and organize tasks to work independently
Skilled in support of various levels of Leadership
Skilled in maintaining sensitive and confidential information and exercising judgement and discretion
Skilled in problem resolution, identifying alternative solutions and making appropriate recommendations
Must pass pre-employment drug test.
Must pass criminal history check.
Must pass motor vehicle records check.
May be required to pass a credit check depending on assignment
Must pass polygraph exam
Must pass psychological exam
Must complete in its entirety the Police Personal History Questionnaire within required timeframes

Nice To Haves

Bachelor’s Degree in Business Administration or related field
Knowledge of financial terminology as it relates to banking, accounting, investments, cash and debt management and/or payroll

Responsibilities

Prepares, receives, and processes a variety of specialized transactions, billings, forms, invoices, notices, special service orders, billing calendars, insufficient fund checks, and/or other financial information in assigned area of responsibility; researches and resolves discrepancies and/or erroneous information.
Verifies, monitors, analyzes, and reconciles financial information for an assigned area.
Researches and resolves incomplete or inaccurate information.
Produces journal entries for the purpose of classifying expenses, revenues, assets, and/or liabilities.
Creates, reviews, analyzes, interprets, and maintains a variety of records, lists, systems, and logs.
Prepares, compiles, reviews, tracks, and monitors a variety of information, reports, and documents for internal and external use and ordinance and legal compliance, ensuring proper signatures, budget codes, deductions, totals, disbursements, and/or related information.
Assists customers, vendors, and employees with requests for information over the phone and in person; researches and resolves discrepancies and/or erroneous data.
Prepares, updates, and maintains a variety of financial software including payroll, accounts payable, permitting, and collections.
Assists Information Technology in designing changes to and testing software and other system applications.
Prepares and maintains a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets.
Performs other duties as assigned.
Performs a variety of specialized financial activities in support of the Police Department, including facilitating, coordinating, and supervising the administrative, budgetary, asset and inventory management functions
Budget management and development, purchasing and payment of invoices utilizing the City of Carrollton’s Financial systems, as well as adherence to the Police Department’s required internal financial processes
Maintain the Police Department’s vendor contract information
Compiles, reviews and monitors internal/external financial documents and information to ensure financial compliance of proper signatures, budget codes, deductions, totals, disbursements, and related accounts payable information and tasks
Assists the Police Executive Team, employees, and vendors in person and via phone with processing financial transactions, research, analysis and reconciliation of financial data
Research and resolve financial discrepancies and/or erroneous data and maintain accurate Police financial traceability records in various media formats
Responsible for the Police Department’s maintenance, retention, and destruction of all financial and associated administrative records per the Retention Schedule for Records of Public Safety Agencies and Records Common to All Local Governments
Provide support to other administrative staff by performing related financial and inventory activities
Obtaining Texas Notary Commission after 6 months