Financial Services Manager

Institute for Building Technology and Safety•Baton Rouge, LA

About The Position

The Financial Services Manager/Assistant Program Manager will direct and oversee the financial activities of the City, the preparation of current financial reports and summaries, and assist with and monitor the City’s financials with the approved budget.

Requirements

Bachelor's degree in business administration, accounting, public administration or similar degree from an accredited college or university
At least two (2) years' experience in managerial accounting, public administration, or an administrative fiscal position, or at least six (6) years' experience in a managerial accounting, public administration, or an administrative fiscal position
Ethics and integrity
Critical thinking
Detail-oriented
Communication skills – verbal and written
Supervisory skills, including conflict management
Time management
Delegation
Leadership
Delegation
Conflict Resolution
Decisive/Problem Solving
Work Ethic
Strategic/Innovative Thinking
Interpersonal Skills
Risk Evaluation/Management/Mitigation
Relationship Building

Responsibilities

Oversee finance personnel
Attend City Council meetings and present reports as required
Assist the Mayor and Finance Director with the preparation of the operating budget and capital improvement programs
Preparation of monthly financial statements and a financial summary for the City
Monitor IBTS/COC financials and prepare annual report to the City
Maintain and monitor City projects through a project accounting worksheet
Coordinate the annual financial audit and work directly with auditors
Review and manage all contracts and leases
Maintain a record of contracts and leases, including beginning and ending contract dates, services provided, cost, and certificates of insurance
Oversight of all debt obligations
Maintain a record of indebtedness, including principal and interest payments on such indebtedness
Coordinate, direct, and be responsible for preparing all intergovernmental grant applications on behalf of the City and keeping City departments, offices, and agencies informed of all relevant local, state, and federal programs
Review and manage all open insurance claims
Oversight of all collection and custody of monies of the City from all sources
Ascertain that funds are available for payment of all contracts, purchase orders, and any other documents which incur financial obligation for the City, and that such documents are in accordance with established policies, procedures, and applicable law(s)
Oversight of disbursement from all City bank accounts
Recommend bank transfers to/from the investment portfolio to manage cash flow and optimize revenue
Oversight of procurement of all personal property, materials, supplies, and services required by the City under a central purchasing system for all departments in accordance with applicable state and local laws, and administrative requirements
Create and/or update all financial policies and procedures
Maintain all federal and state grant documents
Assist with RFP/RFQ bid processes and documents
Prepare/review all monthly reconciliations for all funds
Oversee and review inventory reports of all City property, real and personal
Provide general administrative services
Training and development of department staff
Maintain department calendar staff
Ensure all pertinent City documents are scanned and organized
Performance evaluation of department staff
Perform other actions as directed by the administration and the IBTS Program Director