FINANCIAL SERVICES ANALYST - 55004781

State of Florida

4d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: District Two – Financial Services 1109 S Marion Ave Lake City, Fl. 32025

Requirements

Knowledge of contract terminology and statutory regulations.
Knowledge of accounting principles, practices and procedures.
Knowledge of an accounts payable system and payment processing.
Skilled in good customer service.
Skilled in performing work that requires a high level of attention to detail.
Skilled in auditing.
Skilled in organizing records, handling multiple tasks, and handling interruptions.
Skilled in designing and conducting training courses.
Ability to organize and file materials.
Ability to use a personal computer and email.
Ability to research unidentifiable invoices/documents.
Ability to sort, distribute and maintain fiscal records.
Ability to follow oral and written instructions.
Ability to establish and maintain working relationships with customers.
Ability to work in a team environment with shared tasks.
Ability to perform basic arithmetic calculations.
Ability to work independently and prioritize work assignments to meet deadlines.
Ability to communicate effectively orally and in writing.
Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures.
Ability to deal with internal and external customers in a prompt, professional and courteous manner.
Ability to review documents for accuracy and completeness.
Ability to work timely and accurately under pressure and handle difficult situations.
Ability to plan, organize and coordinate work assignments.
Ability to utilize problem solving techniques.
Ability to record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports.
Ability to analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
Ability to provide on-the-job training on accounts payable auditing, processing and systems.
Six years of professional accounting experience; OR a Bachelor’s degree from an accredited college or university and two years of accounting experience.

Responsibilities

Analyzes and monitors invoices throughout payment process; follows up with correction and timely resubmittal of rejected vouchers from Department of Financial Services (DFS). Analyzes management reports on invoice compliance rates, late or rejected invoices, and interest payments. Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office. Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments. Analyzes carry forward encumbrances quarterly.
Assists with the planning and processing of fiscal year-end transactions, and other year-end activities, including the analysis of errors noted and corrective actions. Processes canceled warrants/checks, budget restorations, and requests for duplicate payments.
Audits and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles. Reviews reports on contract payment processes. This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures, and policies.
Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by DFS. Audit payment documents including utility invoice transmittals, Right of Way (ROW) invoices, purchasing card transactions, travel and individual reimbursement vouchers, and Ariba on Demand (AOD) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting practices. Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes and DFS and Florida Department of Transportation (FDOT) policies and procedures. Audits invoices for fuel purchases made with the state fuel card in accordance with contract terms.
Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes. Reviews and interprets procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller’s Office. Develops internal controls to ensure compliance with audit and inspection reports. Ensure the proper accounting of tangible personal property, construction work-in-progress, buildings, building improvements, non-building improvements, and land improvements acquired by the Department and managed the District. Ensure all tangible property items as defined by Section 273 Florida Statutes and buildings owned by the Department are identified and the costs are reflected accurately in the property accounting system.
Audits and processes ROW court deposits, orders of taking, land payments, and moving expenses. Verifies payments are in accordance with applicable Florida Statutes and FDOT rules and regulations. Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts. Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) system encumbrance balance. Prepares and records adjusting entries, as necessary. Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using department financial reporting resources. Reconciles contracts for close-out and at completion of reconciliation. Provides a write-up detailing discrepancies and contractual findings.
Assists in the performance of purchase card audits. This includes tasks such as: coordinating the audits, performing audit steps to include report analysis, record any related source data examination and tests an operations evaluation to detect inadequate controls and unusual or significant trends; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and preparing the audit report drafts and participating in audit report discussions with responsible personnel. Audits and processes purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010, by verifying and validating approved transactions for payment in the FLAIR system and applying credits against the same account code and category. Audit electronic invoices processed in the AOD system and reconcile each exception line prior to approval.
Creates, designs, coordinates, and provides training for district employees. This includes invoice processing, purchasing card processing, travel policies and procedures, cash receipts, timesheet completion and approval as well as any other training in the disbursement/accounting/financial field determined necessary by management or requested by the employees