FINANCIAL SERVICES ACCOUNTANT - 55011657

State of Florida•Fort Lauderdale, FL

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Financial Services Accountant - District 4 / Director of Transportation Support / Financial Services This position will audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers; audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes; and research and resolve payment inquiries from vendors and employees. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of Microsoft Word and Excel
Knowledge of Office procedures and practices
Knowledge of Basic filing practices
Knowledge of Accounting principles, practices, and procedures
Knowledge of Accounts payable system and payment processing
Skills in Performing work that require a high level of attention to detail
Skills in Good customer service
Skills in Auditing
Ability to Use general office equipment
Ability to Organize and file materials
Ability to Use a personal computer and email
Ability to Research unidentifiable invoices/documents
Ability to Sort, distribute and maintain fiscal records
Ability to Follow oral and written instructions
Ability to Establish and maintain working relationships with customers
Ability to Work in a team environment with shared tasks
Ability to Perform basic arithmetic calculations
Ability to Work independently and prioritize work assignments to meet deadlines
Ability to Communicate effectively orally and in writing
A high school diploma or its equivalent and one year of professional business work experience. Post-secondary education can substitute for the required experience on a year-for-year basis

Responsibilities

Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida Marketplace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audit electronic contract invoices and review new contracts, processed in the Consultant Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
Review and approve contractual documents (contract, amendments, and task work orders) transmitted through the Consultant Invoice Transmittal System (CITS). Ensure that the information entered in CITS is consistent and conform with the signed contract documents.
Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts.
Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance. Prepares and records adjusting entries as necessary.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Reconciles contracts for close-out and at completion of reconciliation provide a write-up detailing discrepancies and contractual findings to the Contract Office.