Financial Service Coordinator

University of Maryland•College Park, MD

3d•Onsite

About The Position

Organizational Statement: The College of Agriculture and Natural Resources (AGNR) is seeking a Financial Services Coordinator to support daily financial operations, including reporting, transaction processing, and basic financial oversight, while ensuring compliance and assisting with audit activities under the guidance of the Director of Financial and Policy Analysis. Duties/Responsibilities: (35%) Collaboration & Unit: • Oversee departmental financial operations, including transactions, documentation, and use of financial systems. • Maintains ongoing communication with internal stakeholders to exchange information, provide updates, and resolve financial or transactional issues. (20%) Financial Operations: • Oversee and approve routine financial transactions to ensure accuracy, documentation, and compliance. • Manage commitments and related fund transfers. • Administers procurement and payment processes in accordance with established procedures. • Contribute to the refinement of financial practices to improve efficiency and effectiveness. (15%) Reporting, Reconciliation & Audit • Maintain spreadsheets, schedules, and templates used for regular financial reporting. • Generate standard reports such as spending summaries, budget vs. actuals, and commitment trackers. • Perform monthly reconciliations for Dean’s Office accounts and help monitor the facility project charges. • Work on compliance with tasks, audit requests, and routine reviews of the Foundation’s financial information. • Review Foundation account information as needed. (15%) Financial Analysis & Planning • Obtain financial data from university systems and conduct basic reviews of budgets, • expenditures, and variances. • Reviews budget entries, verifying adherence to guidelines, assisting units with routine • questions, and entering salary updates in Adaptive. • Prepare standard financial materials for meetings and projections. (15%) Administrative and Operational Coordination: • Provides financial and administrative services to Dean’s Office units, including UME and AES. • Performs core financial activities, including transaction processing, account reconciliation, reporting, and expense tracking. Telework Opportunity: This is a full-time position located on the College Park campus of the University of Maryland. Telework is offered in the AGNR as determined by AGNR and University policy. Compliance with the UMD Telework Agreement is required. Physical Demands: This is an office position. This position frequently presents information through oral and written communication. Use of a computer terminal is required for lengthy periods.

Requirements

Bachelor’s degree from an accredited college or university.
One (1) year of professional budget, finance, or accounting experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of finance functions.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Suite products.
Ability to multi-task and prioritize assignments.
Ability to analyze situations and determine the best solutions.

Nice To Haves

Bachelor's degree in General business, administration, or related field of study.
2-4 Years of experience in business/finance/accounting/operations administration.
Intermediate knowledge of Microsoft Office with extensive knowledge of Excel (i.e., Pivot Tables, Vlookup, Formula/Function usage, etc.).
Strong attention to detail.
Extensive analytical capability in interpreting large data sets, dashboards, etc.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Experience with fiscal and operational support of an academic unit.
Working knowledge of local, state, and federal agencies and groups involved in college-related issues.
Experience in compliance and audit initiatives.
Experience in large-scale implementations requiring change management.
A demonstrated ability to navigate sensitive issues and arbitrate successful outcomes.
A demonstrated commitment to exceptional customer service.

Responsibilities

Oversee departmental financial operations, including transactions, documentation, and use of financial systems.
Maintains ongoing communication with internal stakeholders to exchange information, provide updates, and resolve financial or transactional issues.
Oversee and approve routine financial transactions to ensure accuracy, documentation, and compliance.
Manage commitments and related fund transfers.
Administers procurement and payment processes in accordance with established procedures.
Contribute to the refinement of financial practices to improve efficiency and effectiveness.
Maintain spreadsheets, schedules, and templates used for regular financial reporting.
Generate standard reports such as spending summaries, budget vs. actuals, and commitment trackers.
Perform monthly reconciliations for Dean’s Office accounts and help monitor the facility project charges.
Work on compliance with tasks, audit requests, and routine reviews of the Foundation’s financial information.
Review Foundation account information as needed.
Obtain financial data from university systems and conduct basic reviews of budgets, expenditures, and variances.
Reviews budget entries, verifying adherence to guidelines, assisting units with routine questions, and entering salary updates in Adaptive.
Prepare standard financial materials for meetings and projections.
Provides financial and administrative services to Dean’s Office units, including UME and AES.
Performs core financial activities, including transaction processing, account reconciliation, reporting, and expense tracking.