PHS: Financial Secretary 4 (Job ID# 3444)

Calvert County Public Schools•Lusby, MD

47d•$26 - $33•Onsite

About The Position

Under general supervision, performs secretarial and clerical duties in support of the financial activities and processes at the school. Employee typically serves as the primary support staff assigned to handle financial matters and reports to the school principal. The work requires knowledge of office and financial procedures, processes, rules, and regulations and the ability to explain these to others. Work efforts result in accurate and reliable financial data, processes, and transactions. Employees are responsible for monitoring and maintaining important financial information and records for the school. Employees are also responsible for safeguarding money collected.

Requirements

High school diploma or general education development (GED) program certificate
Business education training with secretarial experience desirable
Ability to meet the clerical testing requirements for a financial secretary position given by Calvert County Public Schools
Knowledge of modern office procedures, systems, and equipment
Ability to maintain complex paper and electronic financial records, prepare reports, and answer questions from records
Ability to exercise judgment and discretion when making decisions based on established policies and procedures
Basic working knowledge of various software programs to prepare and edit school documents
Skill in accessing and entering data into databases
Possesses interpersonal skills and knowledge of office protocol
Experience collecting, depositing, and accounting for money
Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
Demonstrates success in accomplishing tasks akin to those responsibilities listed below

Responsibilities

Complies with Calvert County Public Schools' policies and procedures regarding student activities fund and financial records
Processes all financial information related to student activity funds
Maintains student activity fund
Monitors the school's annual allocation of the adopted Calvert County Public Schools' budget
Collects money and prepares receipts; prepares monies received with appropriate documentation; and deposits money at the bank
Records deposit information into appropriate accounts and reconciles monthly bank statements with account records
Maintains and establishes paper and electronic school financial files
Enters and accesses data in financial records, spreadsheets, and program; generates reports as required
Reviews invoices, contracts, and receipts for accuracy; initiates payment of invoices; prepares checks and records information in bookkeeping software
Monitors school fundraisers, maintains related records, and resolves operational problems associated with fundraising
Works closely with the principal to ensure all financial policies and procedures are properly followed
Answers and places telephone calls
Operates office machines
Thinks, concentrates, and interacts positively with others
Comes to work regularly and promptly
Works under stress and meets all deadlines
Performs other tasks as required or assigned by the departmental supervisors