Financial Project Assistant

Arcadis • Houston, TX

2d • $53,000 - $85,000 • Hybrid

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Project Administrator in our Houston, TX office to support a major key account with project administration/financial project assistance for multiple project managers. The successful candidate must be interested in learning from Project Managers, must be well organized and professional, able to interface/communicate with internal team members on tasks and projects, able to meet multiple and simultaneous deadlines, and able to work both on teams and independently. Within the role, the successful candidate will also be asked to mentor junior staff. This position provides a wide variety of administrative, financial and staff support services at a team level. The position performs multiple related tasks and applies administrative procedures to resolve problems which may be non-routine in nature. Role accountabilities: The role involves supporting multiple project managers and teams with financial management, contract and subcontract administration. Key responsibilities include assisting with project setup in Oracle, monitoring budgets, evaluating project performance, and forecasting. You will track and resolve financial issues, manage invoicing, monitor accounts receivable and unbilled items, and follow up as needed with accounting and project managers. Additional duties include providing financial support during audits and reviews, preparing and communicating purchase orders and subcontracts, monitoring insurance requirements, and handling work orders. The position also covers new client and vendor setups, along with other administrative tasks as required. You will be responsible for training, mentoring, and supporting the professional development of junior staff, collaborating closely with internal operations managers and the finance team. Furthermore, you may deliver or assist in managing small- to medium-sized projects or programs, ensuring the efficient use of resources to meet project deadlines and deliverables.

Requirements

• Minimum years of experience: 4 years’ relevant experience, including management of small-sized projects
• Education required: High School diploma with equivalent work experience in finance or accounting
• Strong computer skills including a high level of competence with Excel, Outlook, and Word.
• Strong written and verbal communication skills with a variety of audiences both internal and external.
• Strong proof reading and basic research skills.

Nice To Haves

• Bachelor’s in finance or accounting or equivalent years of experience

Responsibilities

• assisting with project setup in Oracle
• monitoring budgets
• evaluating project performance
• forecasting
• track and resolve financial issues
• manage invoicing
• monitor accounts receivable and unbilled items
• follow up as needed with accounting and project managers
• providing financial support during audits and reviews
• preparing and communicating purchase orders and subcontracts
• monitoring insurance requirements
• handling work orders
• new client and vendor setups
• training, mentoring, and supporting the professional development of junior staff
• collaborating closely with internal operations managers and the finance team
• delivering or assisting in managing small- to medium-sized projects or programs, ensuring the efficient use of resources to meet project deadlines and deliverables.

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.
• The salary range for this position is $53,000-85,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees