Financial Operations Specialist (Annapolis, MD)

Chaney Enterprises•Annapolis, MD

28d

About The Position

The Financial Operations Specialist supports purchasing execution, vendor coordination, and financial operations activities for assigned divisions. This role assists divisional leadership and Finance by providing accurate purchasing support, basic financial analysis, and operational reporting to help inform day-to-day decisions. The position combines hands-on Procure-to-Pay (P2P) responsibilities with developing financial operations skills, including supporting cost visibility, compliance, and process consistency across the business.

Requirements

Previous experience in a purchasing environment.
Previous experience with Procure to Pay software using a SaaS interface
Proficient in MS Office Word, Outlook, OneDrive and Excel
Bachelor’s degree (Finance, Accounting, Business, Supply Chain or a related field is preferred.

Responsibilities

Facilitate the purchase of materials, services, and supplies in support of day-to-day operational needs
Process approved purchase requests and create purchase orders within the Procure-to-Pay (P2P) system
Issue Requests for Quotation (RFQs), compile vendor responses, and assist with sourcing documentation
Track order status, follow up with vendors on deliveries and backorders, and assist operational teams with the receiving process
Ensure purchasing activity is properly documented and follows established policies and approval limits
Assist with vendor onboarding and maintenance, including vendor setup requests and required documentation
Maintain accurate vendor records and purchasing data in procurement and ERP systems
Serve as a point of contact for vendors regarding order status, delivery coordination, and basic documentation needs
Support resolution of vendor-related issues by escalating discrepancies as needed
Assist Finance and divisional leadership by providing accurate purchasing data and basic spend visibility
Support routine financial analysis related to purchasing activity, cost tracking, and operational reporting
Help prepare basic reports and summaries used for day-to-day financial and operational decision support
Be a point of contact for division(s) for finance and purchasing related activities.
Review purchase orders, invoices, and receiving documentation for completeness and accuracy
Partner with Accounts Payable to help resolve invoice discrepancies and timing issues
Document actions, approvals, and resolutions in accordance with internal control requirements.
Follow established purchasing and financial procedures and assist with process improvement efforts
Perform other duties as assigned
Maintain good relations with internal and external customers.
Perform miscellaneous administrative functions as required.
Assist the Director of Purchasing as required