Financial Operations Manager

The New School • Tyrone, PA

78d • $82,650

About The Position

The Tishman Center at the New School is seeking an experienced, detail-oriented Financial Operations Manager to oversee finance operations, contract management, and related administrative functions. This role is integral to maintaining the Center’s financial integrity, ensuring institutional and grant compliance, and supporting cross-functional workflows that enable programmatic and convening activities. Reporting to the Director of Finance and Administration, the position requires a systems-minded professional with strong project management skills, excellent communication abilities, and the ability to work effectively in a hybrid, collaborative environment with diverse stakeholders, including university departments, consultants, vendors, and grassroots partners. This is a grant-funded position, with the possibility of an extension contingent upon funding and performance. The position is eligible for New York benefits and a tuition waiver.

Requirements

• Bachelor's degree and two to five years of professional experience in bookkeeping, finance operations, contract administration, or nonprofit finance.
• Strong project management skills with a demonstrated ability to manage multiple priorities and workflows.
• Proficiency in financial tracking, reporting, and reconciliations.
• Experience developing systems and processes that are inclusive, efficient, and scalable.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to manage multiple projects in a fast-paced, collaborative environment.
• Flexibility to work occasional evenings or weekends.

Nice To Haves

• Master’s degree or equivalent experience in non-profit administration, finance, environmental or social justice, or related fields.
• Knowledge of The New School’s administrative and budgeting systems and procurement processes.
• Experience managing grants, university systems, grassroots initiatives, external partnerships, and complex logistics for values-aligned events.
• A deep interest in environmental, racial, and social justice.

Responsibilities

• Manage day-to-day financial transactions, including bookkeeping, accounts payable/receivable, ledger reconciliation, and cash flow tracking.
• Ensure accurate financial recordkeeping, adherence to internal controls, and preparation of standard reports in coordination with the Director.
• Oversee the processing of vendor payments, reimbursements, and honoraria in accordance with university finance systems and policies.
• Coordinate with external consultants on contracts, deliverables, and payments.
• Support budget planning, fiscal year-end closeout, and forecasting activities.
• Manage internal financial systems and administrative processes, providing staff training as needed and developing process guides.
• Maintain collaborative relationships with key university offices, including Finance, Accounts Payable, Procurement, Facilities, Events, IT, and ORS.
• Develop and maintain well-organized finance and administrative records, including tools and dashboards that translate data into actionable insights for Center-wide impact assessment.
• Analyze financial data, create dashboards, and support reporting to link financial performance with strategic objectives.
• Lead the full contract lifecycle, including drafting, reviewing, tracking, and ensuring timely processing in compliance with university guidelines.
• Coordinate the timely execution of contracts related to operations, events, and external services.
• Monitor financial obligations and compliance within partnership agreements, anticipate potential risks, and recommend strategies to ensure alignment with strategic and funding goals.
• Support the Convenings Manager in planning and implementing logistics for regional and center-wide events.

Benefits

• Comprehensive medical, dental, and vision coverage.
• Employee Assistance Program (EAP).
• Retirement plan administered by TIAA.
• Qualified Transportation Expense Plan.
• Paid vacation and sick leave, with accruals starting on your first day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree