Financial Operations Coordinator

HHM CPAs•Chattanooga, TN

2d•Onsite

About The Position

HHM CPAs is hiring a Financial Operations Coordinator for our Chattanooga office. This is a new position which supports and oversees day-to-day financial functions within the firm. This position supervises workflow across client receivables, billing, accounts payable, and financial data maintenance while remaining actively involved in daily processing tasks. The role works directly with the Firm Controllers and ensures reliable coverage across financial support responsibilities, stepping in during staff absences or high-volume periods. This position requires a hands-on, detail-oriented leader who can guide staff, balance workloads, and uphold accuracy and timeliness across financial and administrative functions. This role is on-site.

Requirements

Prior experience in finance operations, such as billing, accounts payable, or client receivables.
Experience in a supervisory, lead, or team-coordinator role.
Strong attention to detail, accuracy, and organizational skills.
Ability to multitask effectively across varied financial processes.
Proficiency with Microsoft Office (especially Excel) and financial software systems.
Strong communication and problem-solving abilities.

Nice To Haves

Experience in professional services or corporate finance.
Experience supporting or supervising cross-functional finance teams.

Responsibilities

Oversee daily workflow within client receivables, billing, accounts payable, and financial data functions.
Assign tasks, monitor workloads, and support efficiency across the finance support team.
Train, mentor, and assist staff in understanding finance processes and systems.
Monitor quality and timeliness of work; proactively address gaps or process issues.
Supervise and participate in the processing and posting of client receivables transactions.
Oversee billing preparation, accuracy review, and timely distribution.
Assist with resolving posting or billing discrepancies.
Supervise and support vendor invoice processing and employee reimbursements.
Ensure appropriate coding, documentation, and approvals for all payable items.
Maintain vendor records and support reconciliation activities.
Oversee the accuracy, consistency, and upkeep of financial system data and records.
Support Controllers with reporting, reconciliations, and special projects.
Perform financial support tasks when staff coverage is needed.
Handle certified mail, including preparation, and tracking.
Sort and distribute incoming mail as needed to appropriate teams or individuals.
Deliver outgoing mail to the post office as needed.
Assist with additional office administrative tasks that support finance operations.
Collaborate closely with Firm Controllers on workflow planning, priorities, and improvements.
Ensure all work complies with firm policies, procedures, and deadlines.
Maintain confidentiality of all financial and firm-related information.