Financial Operations Coordinator

State of Oklahoma

11d • $40,000 - $50,000 • Onsite

About The Position

The Office of the State Treasurer (OST) is seeking a detail-oriented, organized, and dependable professional to join our team. The Financial Operations Coordinator will serve as a key support role within the Debt Management Division, which is responsible for providing oversight of debt issuance by state governmental entities and administration of the Oklahoma Capitol Improvement Authority (OCIA). The position will provide administrative, clerical, and operational assistance to the Deputy Treasurer for Debt Management in support of approximately $3 billion in annual bond offerings and will work closely with the OCIA Director to support the administration of the $1.3 billion debt portfolio and $1.1 billion Legacy Capital Financing Fund.

Requirements

• Knowledge of Standard office practices and procedures, including records management, document formatting, and data organization.
• Standard administrative, bookkeeping, and financial recordkeeping practices.
• Microsoft Office applications, particularly Excel, and general office technologies.
• Skills in Managing complex administrative workflows, multitasking, and maintaining organized systems for documents, schedules, and records.
• Communicating professionally with staff, agency partners, and external service providers.
• Preparing accurate, well written materials, including minutes, letters, spreadsheets, etc.
• Applying analytical thinking to identify irregularities, research issues, and support resolution.
• Ability to Maintain exceptional attention to detail while managing multiple priorities and deadlines.
• Exercise sound judgment, discretion, and critical thinking when handling sensitive information.
• Anticipate needs, take initiative, and support executive-level work with minimal supervision.
• Work collaboratively across teams and maintain strong working relationships.
• Completion of a bachelor’s degree in accounting, business, finance, or another field closely related to the specifics of the position.
• 2+ years of related experience preferred but not required

Nice To Haves

• Additional consideration will be given to applicants who have completed relevant degrees and have demonstrate expertise in this or a directly relatable career field.

Responsibilities

• Maintain contact lists for boards, organizations, service providers, and state agency partners.
• Maintain organized files of source documents, including meeting materials, bond records, invoices, and bond transaction files.
• Assist with meeting preparation for the Council of Bond Oversight and OCIA Board, including scheduling in compliance with the Open Meetings Act, confirming quorum, and assembling electronic and hard-copy meeting packets.
• Serve as clerk for the Council of Bond Oversight and OCIA Board meetings, including calling roll, recording votes, and drafting minutes for review.
• Monitor and update website content on a monthly and as-needed basis.
• Assist with compilation of various annual reports produced by the Division.
• Perform other duties as assigned, including clerical tasks such as data entry, form-letter drafting, and assistance with travel claims.
• Provide administrative support for the Council of Bond Oversight, including preparation of approval letters, tracking approval conditions, and monitoring of bond issuance timelines.
• Assist with invoicing for bond issues pursuant to the Council’s Administrative Rules, including drafting, distribution, and record retention.
• Provide administrative support for special projects within the Debt Management Division, including continuing education and training initiatives.
• Update monthly and annual reports related to bond and LCFF projects for stakeholders.
• Manage purchase orders and invoices related to project construction funds for bond issues.
• Entry of accounts payable and accounts receivable data for OCIA bond issues and LCFF projects, for further reconciliation.

Benefits

• State employees enjoy a comprehensive Benefits Package with a generous monthly benefit allowance between $150 and $1,700 to offset the cost of insurance premiums for employees and their eligible dependents, a retirement savings plan, 11 paid holidays, and longevity payments.
• Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees