Financial Manager, Seniors (49916)

RISEBORO COMMUNITY PARTNERSHIP•New York, NY

2d•$80,000 - $85,000•Onsite

About The Position

The Financial Manager will provide direction and leadership overseeing the day-to-day financial functions of our RB Seniors division. They will serve as the liaison to RB’s Administrative Departments including but not limited to Finance & Accounting, Accounts Payable, Receivables, and Payroll. In addition, the Financial Manager will track the financial performance for all government funded contracts and fundraising activities. Other duties and responsibilities include:

Requirements

Must be detail-oriented and possess excellent communication and organizational skills
Experience with Microsoft office programs, with advanced knowledge of word and excel
Ability to deal professionally with confidential information.
Must have experience and knowledge of bookkeeping, budgeting and financial analysis
Commitment to organization’s mission, vision and values
Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
Have a demonstrated commitment to supporting communities who have experienced systemic oppression and bias (e.g. people of color, LGBTQ+ people, immigrants, justice involved persons, etc.)
Bachelor’s degree from an accredited college or university with a major in business, finance, math or any other related field; or
Associate's degree and 5 years of bookkeeping; or
High school diploma and 8 years of bookkeeping experience.

Responsibilities

Design effective budget models for the Seniors division;
Work with Director of Operations to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities
Maintain records of grants information including but not limited to budgets, work-scope and programmatic reports for auditing purposes
Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis
Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors
Present annual budgets to finance department
Perform on-going forecasting to ensure grants are maximized
Review budgets to ensure compliance with contractual and legal regulations
Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable
Conduct periodic review of liability insurance spreadsheets
Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years
Prepare & track request on all purchases
Review accounting software to ensure program invoices are approved in a timely manner to the Accounts Payable department
Assist with communication to vendors regarding payments and concerns on accounts
Review capital vouchers sent to funding agencies to ensure accuracy
Identify ledger inaccuracies and prepare journals to effect change
Review monthly cost allocations to ensure accuracy to that all cost are allocated correctly and review unbilled items to ensure timely approval and proper allocation prior to payroll cut-off date
Attend monthly financial meeting with the Finance department to coordinate with fiscal staff and report back to Director of Operations and VP
Work with Division Directors to secure appropriate backup source documentation to substantiate invoices and claims
Ensure payroll reports are reviewed and corrections returned to the Payroll Department in a timely manner
Coordinate back-up as needed for and prepare journal entries for corrections to payroll certifications and retroactive allocations
Recommend spending improvements that increase profits
Process PAFs (Performance Action Forms) for staff as needed
Work with RiseBoro HR team on recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures, including but not limited to submission of job requisitions.
Maintain necessary files for audits
Maintains confidentiality at all times
Other duties as required by the organization.
Provide leadership and direction to the bookkeeping staff to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach
Ensure that staff understand and are knowledgeable on all program budgets not just their assigned programs, so that coverage is available at all times
Taking full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures and guidelines
Coordinate training programs for new staff and identify training needs for current staff
Communicate on a daily basis with direct reports to ensure all deadlines and objectives are being met, all issues are being addressed, and follow-up is properly documented
Prepare/review timesheets on a bi-weekly basis and submit them to the payroll department for processing. Ensure proper staff coverage for scheduled and unscheduled time off
Hold regular team meetings and ensure that bookkeeping staff is informed of divisional changes and initiatives.