Financial Management Analyst

ATSG Corporation•Washington, DC

5d•Onsite

About The Position

The U.S. Department of State is the lead institution for the conduct of American diplomacy, and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world. The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores. INL’s Financial Management (FM) division is responsible for supporting the post-award contract management function. The division’s customers include INL program managers, contracting officers (CO), and contracting officer’s representatives (COR). FM professionals serve as information brokers between contract management stakeholders in acquisition, resource management, and corporate communities. FM closely teams with stakeholders to monitor contractor performance, ensure that cost, service quality and delivery schedules are in compliance with terms and conditions of the contract, and to ensure the application of sound financial management and administrative control. The contractor will report to his/her contracting company and will receive direction from the CO, Contracting Officer’s Representative (COR), and/or Government Technical Monitor (GTM).

Requirements

U.S. Citizen or legal U.S. resident
A Bachelor's degree from an accredited institution and two to ten years’ experience at the equivalent GS-12 or higher level; or an Associate's degree from an accredited institution and a minimum of twelve years’ experience at the equivalent GS-12 or higher level
Demonstrated thorough knowledge of budgeting and finance.
Currently possess a Secret level clearance.
Proficient in Microsoft Office Suite and Power BI; strong multi-tasking and organizational skills

Nice To Haves

A Bachelor’s Degree from an accredited university in Business Administration, Accounting, Financial Management or related finance field.
Demonstrated experience with Federal Government No-Year, Multi-Year and Annual Appropriations.
Demonstrated experience with Federal Regulations, such as Appropriation Law, Federal Travel Regulation, Federal Acquisition Regulation, etc.
Demonstrated experience with Department of State (DOS) financial systems to include: GFMS, RFMS, Global Business Intelligence (GBI), IBIS and the peripheral systems used by the Department.
Demonstrated knowledge of bookkeeping and generally Accepted Accounting Principles to maintain/monitor control of funds, including reconciliation of variances between system records and obligation ledgers.
Demonstrated ability to communicate effectively both orally and written.

Responsibilities

Review purchase requests and miscellaneous obligation document requests to assist in the determination of the appropriate accounting data (fiscal year (FY), appropriation, allotment codes, function codes, object classification codes, project codes) and certify fund availability based on apportionments and allotments.
Determine if funds are available for de-obligation based on reviews of Unliquidated Obligations (ULOs).
Determine amounts available for reclassification or reprogramming.
The contractor shall determine the type, country, purpose and status of obligations, points of contact and supporting documentation.
Determine which obligations are available for reclassification/reprogramming.
Create and run reports from the Department’s accounting system of record reporting system.
Run reports for specific accounting data and fiscal years and export spreadsheets to create workbooks for future reference and/or verify data between two workbooks/worksheets using formulas or other Microsoft functionality to identify the benefiting country or program.
Determine the original funding of obligation document numbers to include analyzing and tracking approved apportionments, researching electronic or paper files and coordinating with other Department offices to acquire necessary information.
Create spreadsheet presentations, which track beginning funding, amounts that have been obligated, expended, de-obligated, reclassified, reprogrammed, transferred, and remaining balances and use these spreadsheets to prevent Anti Deficiency Act violations.
Respond timely to requests for information regarding the reconciliation of agreements, amendments, and reprogramming of funds and track all pertinent information relating to these activities in established Department-wide financial system and Excel spreadsheet logs.
Interact positively and work cooperatively with team members and points of contact to accomplish assigned work in a timely and efficient manner.
Comply with all internal controls and procedures to protect organizational integrity and prevent unauthorized use or misappropriation of all classified and sensitive material and equipment in assigned areas.
Provide financial guidance to program officers and project managers, as well as to personnel in program countries, as appropriate.
Provide advice and assistance to other staff members, and senior managers on financial management and processing problems or issues.
Assist in the formulation and implementation of major policies for the accounting of INL country program funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and prepares recommendations to senior management, to include the Assistant Secretary on areas where funds may be reprogrammed and how best to account for fund usage, etc.).
Perform studies and audits on internal controls and use of funds throughout the year to ensure appropriateness of obligations incurred and that resulting expenditures of funds are in accordance with pertinent laws, e.g. Foreign Assistance Act, appropriations laws, legislation, and other specific, INL related regulations
Identify areas requiring process improvement.
Develop and recommend modifications of methods, processes, and techniques to resolve accounting or auditing problems and explain changes to all staff members and overseas posts, when appropriate, to ensure awareness of and familiarity with new procedures.