Financial Coordinator

Ball State University•Muncie, IN

8d•$17 - $18•Onsite

About The Position

The Department of English welcomes applications for Financial Coordinator. The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay. This position requires a full-time on-campus presence. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring: Position Function: Support the Department Chairperson, manage and disperse English Department accounts/finances, advise the department chair on financial issues, manage individual faculty departmental/internal/external accounts, coordinate various accounts with university offices and the Foundation.

Requirements

Associate’s degree or an additional two years of related experience will be accepted in lieu of an associate’s degree.
One year of office coordination, secretarial support, or other related experience.

Nice To Haves

Bachelor’s degree.
Experience in an academic office; supervisory experience.
Experience with University systems.

Responsibilities

Monitor, record and update all department budgets, including but not limited to supplies and expenses, student worker wages, grants and awards, research incentives, and Ball State University Foundation accounts.
Process all purchases and reimbursements for department and faculty expenditures.
Process and maintain all travel requests for the faculty, staff, graduate assistants, graduate and undergraduate students; make arrangements for University Motor Pool Vehicles; monitor and process reimbursements; track department travel budget, etc.
Research, compile, and contribute data to various reports including personnel records, annual and unit reports, etc.
Manage the use of departmental credit card, upload credit card statements and receipts, manage department and individual faculty payments.
In tandem with departmental operations coordinator and schedule specialist, process annual load and wage confirmations through university FLAC system and process non-standard stipend and wage payments through EPAFs.
Maintain, inventory and order all office supplies and departmental equipment.
Serve as liaison for department with Facilities Planning and Management and Custodial Services for needed building requests and area repairs.
Prepare and generate office financial reports and correspondence, produce mid-year and end-of-year financial reports, generate other financial reports as requested.
Maintain regular and predictable attendance.
Perform other related duties as assigned.

Benefits

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year.
Plus, our paid parental leave (6 weeks) is there for life's most significant moments.
We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.
This offer is good from the very first day you start.
It's just one way we do our part to uplift you.
Let's fly together toward a secure and prosperous tomorrow.
Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits.
Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.
There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.