Financial Coordinator

Hebrew SeniorLife•Brookline, MA

11d•$45,547 - $63,766

About The Position

The Financial Coordinator works at Center Communities of Brookline as part of Hebrew SeniorLife’s Finance Team to assist with the day to day financial operations of CCB. Provide administrative and financial skill support to the Director of Finance related to all aspects of finance department. Welcome to Hebrew SeniorLife Careers! For All You Can Be At Hebrew SeniorLife, you’ll set the highest standard as part of our commitment to redefine the experience of aging. With compassion, resilience, and determination, you’ll make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they will make a difference in yours. These life-changing connections will give your work meaning and fuel your desire to be all that you can be. At Hebrew SeniorLife, that’s uniquely possible. Because here you’ll be supported to always keep growing. And as you do, so will our collective impact.

Requirements

College degree and/or 1 - 3 years experience in finance field.
Excellent written and verbal communication skills required.
Proven skill using computers with emphasis on Microsoft Word and Excel
Exceptional organization, customer service, teamwork, communication and interpersonal skills required.
Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility required.

Nice To Haves

Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, MassHousing and DHCD regulations a plus.
Experience with Yardi software or similar HUD Affordable Housing software preferred.

Responsibilities

Code and enter all A/P invoices into Yardi in a timely manner
Print bi-weekly check runs and reports for Director of Finance to review
Create batches and enter all receivables into Yardi
Process rent checks using both checkscan and ACH
Research and resolve invoice discrepancies and issues with vendors
Prepare and make timely bank deposits, including petty cash, housing authority payment, security deposits, and other miscellaneous income
Prepare audit worksheets or files as requested by the Director of Finance
Analyze revenue trend by maintaining spreadsheet of monthly income data by types of tenants, and analyze operating expenses to contribute to the budget and cost reduction
Maintain Vendor files and organize archived files as necessary
Assist with 1099 reporting and maintenance of w-9 forms and vendor files
Serve as point of contact when Director of Finance is out of office
Generate pen item statements sent to residents by the 15th of the month; generate overpayment credit statements by the end of the month
Follow up on any outstanding rents due, research delinquencies and discrepancies, and work with Dir of Property Management to bring the accounts to current.
Provide rent receipts as residents request
Reconciles AP, AR, Depreciation Trial Balance accounts monthly
Monitor monthly A/P aging reports and check payments clearing status
Monitor monthly A/R aging reports and research on variances
Records all moneys received other than rentals.
Records security deposits
Graciously receives complaints and concerns; acts to correct issues by making requests of others. – move o last
Track monthly dining orders and update meal plan changes in the system
Post monthly dining charges and work with social services personnel to resolve issues with residents
Reconcile credit card statement, collect corresponding receipts, and prepare journal entries
Maintain monthly schedules for balance sheet accounts such as fixed assets and prepaids
Identify areas that could improve / enhance the day-to-day workflow and long-term efficiency and document processes and procedures
Performs other related duties as required or directed