Financial Clerk, JC #9328 (Clerk of the Circuit Court, Teamsters Local 700)

Cook County•Chicago, IL

4d•Onsite

About The Position

Reporting directly to the supervisor for the assigned Division/Department/District in the Office of the Clerk of the Circuit Court of Cook County (Clerk’s Office), the Financial Clerk performs all financial-related transactions or bookkeeping functions within the Division/Department/District related to the collection and processing of payment of fines and fees as well as the collection, verification and security of all funds received to be deposited. The Financial Clerk performs any and all tasks as defined in the Policies, Methods, and Procedures (PMPs) and Administrative Procedures (APs) implemented within the Division/Department/District. The Financial Clerk handles co-workers and clients with respect and courtesy when performing all job duties. The Clerk of the Circuit Court of Cook County provides essential court support services across all Municipal Districts of Cook County. This posting is for the following locations: Richard Daley Center- 50 W. Washington Street, Chicago, IL 60602 District 4: Maywood- 1500 Maybrook Drive, Maywood, IL 60153 District 5: Bridgeview- 12200 S. 76th Avenue, Bridgeview, IL 60455 District 6: Markham- 16501 S. Kedzie Avenue, Markham, IL 60428 First Appearance Court- 2650 S. California Avenue, Chicago, IL 60608 Child Protection & Juvenile Justice Center- 1100 S. Hamilton Avenue, Chicago, IL 60612 Domestic Violence Court- 555 W. Harrison Street, Chicago, IL 60607 Expungement Center- 2650 S. California Avenue, Chicago, IL 60608 Record Storage and Digital Imaging Center- 1330 S. 54th Avenue, Cicero, IL 60804

Requirements

High School Diploma or GED.(Must upload proof of education in the Attachments section of the application by the posting deadline.)
Six (6) months of full-time work experience keyboarding, cashiering, or filing.
Six (6) months of full-time customer service experience.
Six (6) months of full-time experience with financial documents or accepting forms of payment.
Ability to communicate effectively both orally and in writing.
Excellent customer service skills
Ability to follow directions, multi-task and problem solve.
Must be computer literate, with skill and efficiently in entering and retrieving data and preparing informative reports.
Ability to operate general office equipment including business telephones, computers, copiers, and printers.
Ability to interact in a professional manner with the general public, attorneys, and other court personnel.
Excellent organizational skills and the ability to sort case files.
Ability to comprehend and process information in the electronic docket.
Ability to comprehend the use of forms, workflow, pleadings, and filings within the Division/Department/District.
Knowledge of the Clerk’s Office operations, functions, activities, procedures, policies, practices and guidelines or the ability to quickly gain such knowledge.
Ability to lift 30 lbs.
Ability to climb ladders on a regular basis.
Ability to sit, stand, walk, or move for extended periods of time.
Ability to repetitively use hands to operate standard office equipment and handle documents

Nice To Haves

Associate’s degree or higher from an accredited college or university. (Must upload proof of education in the Attachments section of the application by the posting deadline.)
Current employee of the Clerk of the Circuit Court.
One (1) year of full-time work experience keyboarding, cashiering, or filing.
One (1) year of full-time customer service experience.
One (1) year of full-time experience with financial documents or accepting forms of payment.

Responsibilities

Handles cash register transactions and financial documents for the Division/Department/District including processing the payment of fines and fees involving cash, money orders and credit card payments, while maintaining a balanced register.
Accepts and processes all bonds and traffic tickets with associated fees (cash, checks and credit card payments) from law enforcement agencies and sureties, ensuring all documents are file stamped.
Distributes, tracks, and inventories the issuance of ticket and bond books to cooperating law enforcement agencies and submits requests for additional books to the manager.
Performs financial transactions and filings from other Divisions/Departments/Districts pursuant to the Global Filing Program procedures.
Prepares bond slips for release of defendants.
Ensures proper storage of Bonds is maintained and completed.
Lists and uploads all posted and verified bonds in the electronic docket.
Ensures accurate accounting of financial transactions by preparing daily deposit documentation necessary for balancing deposits and end-of-day close out of registers as well as preparing and securing money envelopes containing monies for deposit.
Audits and verifies all monies in envelopes to be deposited, reporting discrepancies immediately.
Performs functions related to the Imaging and Document Management System (IDMS) process.
Performs functions related to Electronic Filing (eFiling) including assisting filers in navigating the system and the review and validation of electronically filed documents.
Processes remote check deposits where applicable.
Responds professionally while interacting with members of the public, attorneys, and other law enforcement agencies.
Responds to internal and external inquiries in a prompt and professional manner.
Flexibility in work location.
Performs other miscellaneous financial duties as assigned.