Financial Associate (Payroll) - 20029002

State of Ohio • London, OH

14h

About The Position

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Who We Are… Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at www.drc.ohio.gov Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none! What You’ll Do: Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes). Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes). Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed). Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines). Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments). Enters deductions and withholdings. Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues). Processes taxes, federal, state, local and school district. Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours. Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report). Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms). Responds to and researches if needed employee questions regarding payroll matters. Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll. Alerts supervisor to problem situations. Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required Processes requests for manual paychecks Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files) Works on special projects &/or committees Attends meetings, trainings & conferences The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position. 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

Requirements

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• completion of associate core program in business administration, accounting, finance or related field.
• equivalent of Minimum Class Qualifications for Employment noted above.
• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus

Responsibilities

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments).
• Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees
• Attends meetings, trainings & conferences

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree